Clerical, Class III; Early Childhood

Position: Clerical, Class III (Early Childhood)
TYPE OF POSITION:

Hourly

Hours may vary based on program needs

REPORTS TO:

Building Principals, immediate supervisor

SUPERVISION:

Clerical Classes I & II;
Student Workers

QUALIFICATIONS:

Required

• High School Diploma or G.E.D., and three years progressively responsible office, customer service or secretarial experience; OR, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position

Preferred

• Bilingual, Spanish or Somali

SALARY:

$21.45/hr - $24.13/hr (subject to negotiated agreement and work experience)

POSITION SUMMARY:

This class is the third level in the four level clerical group. Incumbents are responsible for the duties of the previous levels as well as more complex and non-routine clerical functions. Responsibilities may include preparing reports; preparing and proofing original documents and correspondence; processing confidential documents; performing basic accounting functions for assigned area; coordinating event logistics; and conducting moderately complex research.

Incumbents may supervise student workers. Some positions may require bi-lingual skills.

PROFESSIONAL RESPONSIBILITIES:

• Maintain accurate records
• Communicate with families and public
• Contribute to the school and district
• Grow and develop professionally
• Show professionalism
• Maintain Confidentiality

KNOWLEDGE:

• Principles and practices in assigned area of responsibility
• Customer service principles
• English language, grammar, and punctuation
• Modern office procedures, methods, and equipment
• Meeting and/or special event scheduling and coordination techniques
• Applicable Federal, State, and Local laws, rules, regulations, policies and procedures
• Report preparation techniques
• Recordkeeping principles
• Keyboarding techniques
  
  Mathematical principles
• Filing principles and practices

SKILLS:

• Prioritizing and assigning work
• Using a computer and related software applications
• Providing customer service
• Filing
• Receiving and processing specialized documents and information in assigned area of responsibility; ensuring compliance with applicable policies, procedures, and guidelines
• Composing a variety of business correspondence
• Performing mathematical calculations, including standard statistical calculations
• Reading and interpreting specialized data and information in assigned area of responsibility
• Scheduling and coordinating special events and meetings
• Keyboarding
• Using modern office equipment
• Interpreting and applying applicable laws, rules, regulations, policies and procedures
• Processing and reconciling financial documents and information
• Preparing and proofreading a variety of reports and/or documents
• Maintaining confidentiality
• Maintaining records and files
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction

ESSENTIAL DUTIES:

• May supervise or serve as a lead to lower level staff and student workers, which includes: prioritizing and assigning work, training staff on work methods and procedures, and/or performing other related activities
• Provides complex, specialized administrative and technical support for an assigned department or program in maintaining department files and information; maintaining calendars; preparing and publishing notices; preparing contracts; making travel arrangements; overseeing and maintaining office filing system; prescreening mail; answering and monitoring phones; taking and transmitting messages, and/or performing other related activities
• Prepares, processes, receives, sorts, and distributes a variety of reports, lists, statistical data, correspondence, exams, packets, payments, billings, payroll information, receipts, purchase orders, requisitions, travel requests, expense reports, invoices, collections, check requests, deliveries, and/or other related information
• Creates a variety of written business documents, which may include: correspondence, reports, memos, notices, forms, contracts, work orders, notices, certificates, schedules, meeting agendas and minutes, and/or other related materials
• Coordinates or processes administrative activities for assigned academic area, programs, or functions, including: serving as liaison to the general public in explaining procedures and operations and providing general assistance, handling routine or specialized department functions or problems, and referring complex or difficult issues
• Provides administrative support, which includes: preparing and…