Clerical, Class III

Hourly Clerical Work Position

This class is the third level in the four level clerical group. Incumbents are responsible for the duties of the previous levels as well as more complex and non-routine clerical functions. Responsibilities may include preparing reports; preparing and proofing original documents and correspondence; processing confidential documents; performing basic accounting functions for assigned area; coordinating event logistics; and conducting moderately complex research.

Incumbents may supervise student workers. Some positions may require bi-lingual skills.

• Maintain accurate records

• Communicate with families and public

• Contribute to the school and district

• Grow and develop professionally

• Show professionalism

• Maintain Confidentiality

• Principles and practices in assigned area of responsibility

• Customer service principles

• English language, grammar, and punctuation

• Modern office procedures, methods, and equipment

• Meeting and/or special event scheduling and coordination techniques

• Applicable Federal, State, and Local laws, rules, regulations, policies and procedures

• Report preparation techniques

• Recordkeeping principles

• Keyboarding techniques

• Mathematical principles

• Filing principles and practices

• Prioritizing and assigning work

• Using a computer and related software applications

• Providing customer service

• Filing

• Receiving and processing specialized documents and information in assigned area of responsibility; ensuring compliance with applicable policies, procedures, and guidelines

• Composing a variety of business correspondence

• Performing mathematical calculations, including standard statistical calculations

• Reading and interpreting specialized data and information in assigned area of responsibility

• Scheduling and coordinating special events and meetings

• Keyboarding

• Using modern office equipment

• Interpreting and applying applicable laws, rules, regulations, policies and procedures

• Processing and reconciling financial documents and information

• Preparing and proofreading a variety of reports and/or documents

• Maintaining confidentiality

• Maintaining records and files

• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction

• May supervise or serve as a lead to lower level staff and student workers, which includes: prioritizing and assigning work, training staff on work methods and procedures, and/or performing other related activities

• Provides complex, specialized administrative and technical support for an assigned department or program in maintaining department files and information; maintaining calendars; preparing and publishing notices; preparing contracts; making travel arrangements; overseeing and maintaining office filing system; prescreening mail; answering and monitoring phones; taking and transmitting messages, and/or performing other related activities

• Prepares, processes, receives, sorts, and distributes a variety of reports, lists, statistical data, correspondence, exams, packets, payments, billings, payroll information, receipts, purchase orders, requisitions, travel requests, expense reports, invoices, collections, check requests, deliveries, and/or other related information

• Creates a variety of written business documents, which may include: correspondence, reports, memos, notices, forms, contracts, work orders, notices, certificates, schedules, meeting agendas and minutes, and/or other related materials

• Coordinates or processes administrative activities for assigned academic area, programs, or functions, including: serving as liaison to the general public in explaining procedures and…