Executive Assistant to President and Dean

The Executive Assistant to the President and Dean serves as a trusted partner in managing the Dean's demanding schedule, institutional relationships, and professional commitments. This highly proactive role combines executive administration, personal logistical support, and relationship coordination to help the Dean focus her time and attention on the School's highest priorities.

The Executive Assistant anticipates needs, exercises independent judgment, manages details, and follows through on commitments. The position also provides administrative support to the Chief of Staff and coordinates activities involving the executive leadership team and Board of Trustees.

Essential Duties and Responsibilities Executive and Personal Support Manage the Dean's calendar, daily schedule, travel, meetings, events, speaking engagements, and commitments, anticipating needs and adjusting priorities as circumstances change.

Prepare daily briefings, schedules, itineraries, and meeting materials to ensure the Dean is informed and prepared.

Protect the Dean's time by managing requests, coordinating commitments, and identifying opportunities to delegate or streamline activities.

Provide hands-on logistical support, including accompanying the Dean to meetings and events, coordinating transportation, and occasionally driving to local engagements to enable productive use of travel time.

Anticipate and resolve scheduling conflicts, logistical challenges, and other issues with minimal direction.

Coordinate travel arrangements, correspondence, expense reports, reimbursements, and other executive administrative needs.

External Engagement and Relationship Management Accompany the Dean to selected institutional, community, alumni, donor, and professional events, providing logistical and relationship support.

Track significant contacts, conversations, commitments, and opportunities arising from the Dean's external engagements.

Develop relationships with external stakeholders and their administrative staff to facilitate communication, scheduling, and follow-up.

Research individuals, organizations, and opportunities to prepare the Dean for meetings and inform decisions about future engagement.

Identify potential follow-up opportunities and provide recommendations to the Dean regarding relationship priorities and next steps.

Coordinate with Advancement, Marketing and Communications, and other departments to ensure appropriate talking points, background materials, travel arrangements, and event logistics are prepared.

Facilitate timely follow-up on introductions, meetings, invitations, and institutional commitments.

Executive Office and Institutional Support Provide administrative support to the Chief of Staff, including scheduling, correspondence, meeting preparation, and other assigned responsibilities.

Coordinate executive leadership meetings, including scheduling, agendas, materials, attendance, minutes, and follow-up.

Support Board of Trustees meetings and activities in coordination with the office responsible for Board governance.

Serve as the Dean's principal point of contact and liaison with internal and external stakeholders, managing communications and requests with professionalism and discretion.

Support the Dean in sensitive and confidential personnel matters, including coordination of meetings, correspondence, and related administrative processes.

Draft and edit executive correspondence, briefings, reports, and remarks, coordinating with Marketing and Communications as appropriate.

Coordinate with institutional leaders and administrative staff to support executive priorities and ensure effective communication.

Maintain confidential records, track commitments, and manage the administrative operations of the executive office.

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