Project Administrator

Are you an experienced Administrator looking for an office based role in a fast paced, supportive environment? We want to hear from you!

As a Projects Administrator, you will play a key role in coordinating project works within the Family Funded (Billable Works) stream. You will manage engineer and subcontractor diaries, monitor project progress from start to finish, and work closely with the Commercial Team to ensure accurate and efficient billing. You will help ensure works are delivered on time, to the required standard, and with a positive experience for service families.

Alongside Family Funded Works, you will support the wider Projects Team as additional project streams develop. This role requires close collaboration with Operations and Commercial teams.

• Create, manage, and maintain all Family Funded Project folders from initiation to completion.
• Maintain and update the Family Funded Project Tracker to ensure all works progress through the correct process to completion.
• Laise with families on works and ensure they receive clear and timely information.
• Schedule works for direct engineers and suppliers.
• Prepare, issue, and manage delivery of completion packs to clients.
• Manage workflows in our CRM system to support with project completion and billing.
• Work closely with the Commercial Team to track progress, ensure billing accuracy, and resolve issues quickly.
• Provide regular status updates to clients and attend project review calls as required.

• Support additional project streams as they arise, following similar processes to Family Funded Works.
• Assist the Senior Project Manager and wider team (Project Managers and Supervisors) with progression and coordination of works.
• Raise purchase orders (POs) for subcontractors, materials, and associated project requirements.

• Excellent written and verbal communication skills, including confidence in speaking with customers and managing conversations professionally.
• Confident user of Microsoft 365 applications.
• Strong organisational and time-management skills, with the ability to manage multiple tasks and deadlines.
• High level of accuracy and attention to detail.
• Ability to work collaboratively across teams in a fast-paced environment.
• Proven administrative experience, ideally within construction, maintenance or housing.

Antac is an Equal Opportunities Employer, and we ensure that individuals are treated solely on the basis of their relevant merits and abilities, but actively encourage applications from women and minority groups.

Please forward your CV, along with a cover note detailing the role you are applying for, to

All recruitment is managed centrally by our in house Recruitment Team. Therefore, we request that any recruitment agencies refrain from making contact or submitting speculative candidate CVs directly to any of our employees. We thank you for your cooperation.

Antac Support Services are a Facilities Management Company that undertake a variety of maintenance & project work, supporting some of the UK’s leading organisations, as well as Government Departments. We employ over 450 members of staff who are located either on site or in one of our 8 offices around the UK and we’re continuingly growing so It’s never been a better time to join Antac!

Antac employs some of the highest calibre of construction specialists. We are a well-established, growing company with a down-to-earth family feel. As well as receiving a competitive salary, the successful candidate will receive a company vehicle or car allowance, mobile phone and fuel card. As well as this, you will work for a growing company that values its employees and has a great company culture.