Administration and Logistics Coordinator

Administration and Logistics Coordinator

Biosurv International is a small pathogen surveillance NGO working globally to solve problems to advance infectious disease research and control. Our office and labs are based at Porton Science Park, near Salisbury, and we partner with laboratories across Africa and Asia to support infectious disease detection, surveillance and response using genomic technologies to improve public health.

We are seeking a highly organised and detail‑oriented Administration and Logistics Coordinator to support our growing international shipping operations and day‑to‑day administrative tasks. This role involves supporting our purchasing and accounting systems, coordinating and packing shipments, maintaining accurate records, and providing essential clerical support. The ideal candidate will possess strong computer skills, excellent organisational abilities, and a proactive approach to problem‑solving.

This post is ideal for someone who enjoys varied work and wants the opportunity to develop wide‑range skills within a dynamic team environment.

Duration:
Fixed term until December 31, 2026, with the possibility of extension subject to future funding.

• Process invoices and expense reimbursements, and support budget tracking.
• Plan and book travel for staff (flights, hotels, visas).
• Place orders requested by staff to maintain office and lab supplies.
• Manage our social media presence and website.
• Support the preparation of grant documentation, SOPs, and project reports.
• Provide administrative support to projects and director as required.

• Create and manage shipments, coordinating with customers, suppliers, logistic partners, and internally to ensure timely deliveries.
• Prepare and export and customs documentation related to logistics activities, including invoices, packing lists, and shipping labels.
• Support inventory management through regular updates and stock checks, and liaise with suppliers on orders and lead times.
• Maintain accurate shipment records, including tracking, delivery confirmations, and export logs.
• Manage our eShop and internally created 3D printed items.

• Strong organisational skills and attention to detail.
• Confident working with Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines independently.
• Basic accounting knowledge.
• Keen learner with a problem‑solving mindset.
• Prior experience in administrative, logistics, or operations roles.
• Experience with accounting systems, handling invoices, purchase orders, or bookkeeping software (e.g. Xero, Quick Books, Apron, Dext).
• Experience with international shipping, exports, customs, or courier coordination.
• Familiarity with export/shipping paperwork (training can be provided).
• Familiarity with content creation/graphic design tools (Linked In, You Tube).
• Interest in global health, science, or international development.

Entry level

Full-time

Management and Manufacturing

Public Health