Administrative Assistant - GME

Do you have the career opportunities as an Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join Memorial Health University Medical Center, part of the nation's leading provider of healthcare services, HCA Healthcare.

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Graduate Medical Education (GME) Program
. This role provides comprehensive administrative support to the GME leadership team, program directors, faculty, residents, and fellows. The ideal candidate will possess exceptional communication skills, strong organizational abilities, and the capacity to manage multiple priorities in a fast-paced academic healthcare environment.

• Provide administrative support to GME leadership, program directors, coordinators, and trainees.
• Coordinate meetings, schedules, educational conferences, and special events.
• Prepare correspondence, reports, meeting agendas, minutes, and presentation materials.
• Maintain accurate resident, faculty, and program records in accordance with Accreditation Council for Graduate Medical Education (ACGME) requirements.
• Assist with onboarding, orientation, credentialing, and graduation activities for residents and fellows.
• Manage calendars, travel arrangements, and departmental communications.
• Monitor and maintain office supplies, equipment, and departmental files.
• Support recruitment activities, including interview scheduling and candidate communication.
• Ensure confidentiality of sensitive employee, resident, and organizational information.
• Assist with data entry, tracking, and reporting for accreditation and compliance purposes.
• Collaborate with internal departments and external partners to support educational initiatives and program operations.

• High school diploma or GED required.
• Minimum of 2 years of administrative support experience required;
  Healthcare Administrative experience preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

At Memorial Health University Medical Center, you'll be part of a dedicated team committed to developing the next generation of physicians while supporting excellence in patient care, education, and research. We offer competitive compensation, comprehensive benefits, professional development opportunities, and a collaborative work environment.

Memorial Health University Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support
  , including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources
  , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal…