Accounting Clerk

Description

Position Summary

The Accounting Clerk provides essential administrative support for KEXP by assisting the Finance team in bookkeeping and financial recordkeeping tasks related to accounts payable and receivable. This position also contributes to developing and improving the financial procedures and documentation within those areas.

Essential duties include, but are not limited to

• Executes accounts payable data entry including processing vendor invoices, credit card receipts, employee expense reports, and other financial transactions into the accounts payable approval tracking system.
• Tracks and reconciles credit card and non-cash transactions across the organization.
• Executes accounts receivable processes, including sorting and receiving of payments/donations in various databases and financial systems, working with the gift processing staff as needed.
• Prepares bank deposits.
• Monitors expense approval workflows, and regularly communicates with responsible staff to ensure timely processing and payment.
• Prepares and distributes check payments.
• Scans, files, and maintains all accounts payable and receivable records.
• Sets up and maintains vendor records in accounting systems.
• Provides professional and administrative support to all staff with AP/AR questions or requests.
• Assists with point-of-sale tasks for KEXP events.
• Participates in maintenance of KEXP’s financial security and integrity by following internal accounting controls.
• Maintains detailed process documents for all areas of responsibility.

General Organizational Responsibilities

• Maintains thorough understanding of KEXP organizational policy, including employee handbook, procedures, expense reporting, and payroll submission; follows policies and leads by example.
• Actively participates in our culture of philanthropy, which honors the important role our donors, volunteers, business and community partners play in the life of KEXP. Collaborates across teams and departments to steward donors on behalf of KEXP and actively seeks opportunities to integrate philanthropy into their role within KEXP operations, programs, and projects.

Supervision Received

Position reports to the Controller

Supervision Exercised

None

Education & Experience

Bookkeeping certificate or Associate degree in accounting or other related field, with two years of bookkeeping, data entry, or administrative support experience preferred, ideally in a non-profit setting; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.

Position Qualifications

• Knowledge of basic bookkeeping techniques and best practices, business arithmetic, and records management principles and practices.
• Outstanding attention to detail and a high degree of accuracy.
• Strong self-motivation and independence in carrying out responsibilities, organizing and prioritizing multiple tasks, and meeting deadlines.
• Strong commitment to maintaining confidentiality.
• Proficiency in computer applications related to the work, including Microsoft Excel, Outlook, Word, and Google Sheets and Docs; knowledge of  Payables and Spend & Expense, and Smartsheet desirable.
• Experience with financial software systems; knowledge of Sage Intacct desirable.
• Proficiency in standard office administrative practices and procedures, including the use of standard office equipment; 10-key and typing proficiency.
• Excellent interpersonal, presentation, relationship‑building, and communication skills - both written and verbal - for a wide variety of audiences, specifically racially, ethnically, and socioeconomically diverse communities.
• Demonstrated ability to work effectively in teams, as well as provide consistent, high‑quality service to a wide variety of internal and…