Admin and Risk Management Specialist

Overview

For over a century, Catholic Community Services of Western Washington (CCSWW) has provided services for youth, immigrants, older adults, and people experiencing homelessness throughout western Washington state.
Our 4000+ employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the provision of quality, integrated services and housing.  Our mission and our focus is for those individuals, children, families, and communities struggling with poverty and the effects of intolerance and racism. We actively join with others to work for justice.

CCCSWW is currently seeking a strategic and collaborative Senior Contract Administrator who will oversee the entire lifecycle of contracts and procurement activities across the organizations. If you are a proactive compliance professional who excels at mitigating risk and strengthening governance, this role is for you.

How you will make a difference

The Administrative and Risk Management Specialist reports to the CFO and provides administrative, operational, and analytical support to the CFO, senior Finance and Accounting leadership, and the Manager of Insurance and Loss Prevention. The position supports Finance and Accounting operations and the Organization’s insurance and risk-management programs, including insurance renewals, certificates of insurance, insured asset and exposure records, incident reporting, and related records and documentation.

The position requires a high degree of confidentiality, organization, attention to detail, and financial awareness.

To be considered for this position, please submit a cover letter and resume to Kim Williams, Vice President of Human Resources (kimw).  All submissions must be received no later than Monday, June 8, 2026.Benefits & Compensation Salary: $44.68 - $55.26 (D.O.E.) with a competitive benefits package:

Medical, Dental, Vision, Life Insurance and Long-Term Disability Health Savings Account (HSA) and Flexible Spending Account (FSA)
Generous paid time off (15 days of paid vacation), paid sick time
12 days of paid holidays, plus one (1) personal holiday
403(b) Employee Savings Plan Employee Assistance Program (EAP)
Responsibilities Provide proactive administrative support to the CFO and senior Finance and Accounting leadership, including calendar management, meeting coordination and preparation, deadline tracking, and occasional travel arrangements.

Manage incoming requests and communications for the CFO, exercise judgment in prioritizing matters, and coordinate timely responses and follow-up.

Coordinate the preparation, organization, and distribution of materials for Finance Committee, Board of Trustees, and other leadership meetings. Attend assigned meetings, document decisions and follow-up items, and monitor completion of action items.

Conduct research and compile information for reports, presentations, and other materials related to Finance and Administration operations.

Maintain organized electronic records, correspondence, and other confidential Finance and Administration documentation.

Support the Manager of Insurance and Loss Prevention with annual insurance renewals, including data collection, document preparation, follow-up with internal insurance liaisons, and maintenance of renewal records.

Process routine requests for certificates of insurance and evidence of property insurance in accordance with established procedures, review completed documents for basic accuracy and refer exceptions or complex requirements to the Manager of Insurance and Loss Prevention.

Maintain the insured asset and exposure databases for insured properties, vehicles, and covered individuals; process additions, deletions, and other changes, and assist with periodic…