Records Specialist

** Job Description
**** The UW Police Department has an outstanding opportunity for a Records Specialist to join their team.
**** About this Opportunity
** Reporting to the Records & Clery Administrator, the full-time Records Specialist supports critical records and Clery-related activities for the UWPD ensuring compliance with all state and federal mandates, law enforcement accreditation requirements, and university policy and procedure. This includes assisting with the management and security of all police records, including police reports and other relevant documents; and, ensuring data integrity and accuracy within the UWPD's records management system and related databases;

supporting the university's compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act); assisting with requests for information and public records from internal and external parties.

The Records Specialist is expected to maintain compliance with all law enforcement record related laws, standards, and policies at all times. Additionally, this position supports monitoring and reporting on the University's compliance with the Clery Act, and execution of public records request fulfillment for the UWPD. This work requires effective collaboration with members of the department, university, and external stakeholders; strong attention to detail, excellent verbal and written communication skills;

a high level of judgement, sensitivity, tact, and diplomacy, particularly when handling confidential information; the ability to convey information clearly and professionally; the ability to meet critical deadlines with minimal supervision; and a strong commitment to delivering exceptional customer service.

This work also requires navigating the complexities of a highly detailed and high-impact and visible organization with professionalism and a commitment to upholding the values and mission of the UW Police Department.
** Key Responsibilities
** Records Administration (70%)
* Assist with the organization, maintenance, and security of all police records, including police reports and other relevant police documents; assist with records management system; ensure records are accurately entered and maintained, including the timely destruction of records in accordance with the state, university, and department's retention and destruction schedule.
* Provide exceptional customer service in the handling of public disclosure requests; ensure all requests receive a timely response, are handled with sensitivity and confidentiality, and completed in compliance with all legal requirements. Review responsive records; maintain regular updates of pending and closed requests on the Public Disclosure Log.
* Stay current on legal changes in records management as well as best practices.

Clery Act Compliance (30%)
* Assist with the collection, classification, and count of crime statistics in accordance with the Clery Act; maintain compliance of Clery 60-day log.
* Collaborate with internal and external sources to obtain, analyze, and report on crime data; ensure data integrity; identify trends and make recommendations to support campus safety initiatives.
* Support the development and dissemination of the Annual Security Report (ASR), ensuring timely and accurate reporting.
* On an as-needed basis, provide guidance and training to campus security authorities and other stakeholders on Clery Act Requirements and proper reporting procedures.
* Stay current with changes in regulations and best practices related to Clery and campus safety reporting.
** Required Qualifications
** To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration
** Minimum Qualifications
**** Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.
*** Bachelor's Degree in Liberal Arts degree, Business Administration, Computer Science, I.T., or a related field.
* 3 years experience in records management, compliance or a related field
* No felony convictions and no pattern of misdemeanor convictions that could compromise access to confidential records; must be able to successfully complete a background investigation.
** Preferred Qualifications
*** Experience in records…