Workplace Solutions Manager

We are seeking an enthusiastic and energetic Office Manager to join our Seattle office. The ideal candidate is well-organized, adaptable, and an active thinker who always looks for the best approach. The Office Manager must be able to work independently and enjoy the administrative challenges of supporting a diverse team including senior leadership and multiple departments. In coordination with the leadership team, the Office Manager is responsible for overseeing the day-to-day operations of the Seattle office.

• Provide operational and logistical support to senior leadership
• Coordinate busy schedules, interacting with both internal and external parties
• Deliver exceptional service to all internal and external clients and visitors
• Organize travel needs and prepare detailed travel itineraries for San Francisco leadership using Clark’s travel site – Egencia
• Handle event planning to include involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordination
• Inventory, track, & order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized
• Manage invoicing and expenses via Coupa system to include VP-level expense reports
• Oversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering & food/beverage, office cleaning, and errands
• Property Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suite
• Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys)
• Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door
• Communicate all internal messaging related to the daily operations of the San Francisco office and region
• Oversee health and safety regulations within the office; when needed, ensure Covid protocols are in place and are being followed
• Handle internal meetings as well as conference room coordination and support
• Prioritize and manage multiple projects simultaneously
• Maintain accurate documentation and filing systems
• Other duties may be assigned, as necessary

• 5+ years experience in an Office Manager or similar role supporting senior leadership and/or a department
• Demonstrated ability to 'think on your feet' and solve problems
• Personal confidence and a passion for customer service
• Can-do attitude with superior organizational skills and accuracy
• Ability to maintain confidentiality in all aspects of job responsibilities
• Clear and concise written and verbal communication skills
• Ability to juggle multiple competing priorities under deadlines
• Must be advanced in Microsoft Office applications. Google Suite is a plus
• Ability to navigate online platforms, such as Work Day, Salesforce, Coupa, & Egencia
• Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed
• Able to lift up to 25 lbs
• Alignment to Clark Standards of Excellence: self-motivated, results-oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction, and executes

You will be expected to be in the office Monday-Friday with a typical day starting around 8:00am.

The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.

Given that a good portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work, whether it's collaborating with colleagues, analyzing data, or developing strategies. The…