Administrative Assistant - Human Resources

Job Description
- Administrative Assistant
- Human Resources (004402)

Location

Downtown Seattle

Organization

Human Resources

Employee Status

Regular

Schedule

Full-time

Minimum Salary

35.36

Maximum Salary

47.84

The Port of Seattle is unable to sponsor employment visas at this time.

Salary offers will be made within the posted range. Placement within the range will be determined based on your similar work experience. The Port considers work experience to be similar if the scope and level of responsibility of your prior positions match the job being offered.

Some of what you'll be doing

As an Administrative Assistant in the Human Resources (HR) Department, you will perform moderately difficult to complex administrative support functions. You will also handle work priorities with limited supervisor oversight.

• You will provide comprehensive administrative support to HR leaders and team members, managing priorities, coordinating workflow, maintaining records, interpreting and applying established policies and procedures, and serving as a resource on departmental administrative processes and systems.
• You will coordinate calendars, meetings, and events, ensuring effective scheduling, logistical support, meeting preparation, expense reporting, and seamless coordination with internal and external stakeholders.
• You will support HR operations throughout the employee lifecycle, including onboarding and offboarding activities, personnel documentation, badging authorization, record maintenance, and coordination with employees, managers, and business partners.
• You will manage purchasing and financial administration activities, including procurement requests, P-Card transactions, invoice processing, contract support, vendor coordination, receipt reconciliation, and resolution of purchasing-related issues.
• You will support departmental budget and workforce administration by preparing reports, monitoring expenditures, maintaining financial and personnel records, administering timekeeping processes, and ensuring compliance with applicable policies, procedures, and labor agreements.
• You will identify opportunities to improve administrative processes, recommend and implement process enhancements, provide guidance and training as appropriate, and contribute to an inclusive, customer-focused, and equitable workplace culture.

Who you are

• Experienced – You have two (2) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and/or onboarding of new employees.
• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
• Technical & Analytical – You possess advanced knowledge of Microsoft Office Suite applications and general office practices, with the ability to create complex documents, presentations, and reports. You also apply strong research and analytical skills to support informed decision-making.
• Organized & Self-Directed – You have strong organizational and time management skills, enabling you to prioritize competing priorities, meet deadlines, and adapt to changing business needs. You work independently, exercise sound judgment, and consistently produce high-quality work.
• Effective Communicator & Problem Solver – You possess effective verbal, written, and active listening skills and provide professional customer service with discretion and professionalism. You apply critical thinking, problem-solving, and conflict-resolution skills to address challenges and build productive working relationships.

What else you need to know

• Work Schedule – Your…