Executive Support Coordinator - Seattle

Executive Support Coordinator - Seattle

Location:

Seattle Salary:
Competitive

At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong.

You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Support Coordinator, you'll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.

The opportunity As an Executive Support Coordinator (ESC), you'll provide in-office support for local and visiting PPMDDs and assist with local office events. You'll work in close partnership with remote Executive Assistants, who coordinate the broader support needs of their executives and engage ESCs to complete activities that require an in-office presence. As the onsite execution partner, you'll take ownership of delivering these requests efficiently, communicating progress, and resolving issues to meet PPMDD needs.

You'll work independently as the only ESC onsite in Hoboken while also contributing as part of the wider ESC team at the 1 Manhattan West office, adapting your approach to the needs of each location.

The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You'll use your experience and knowledge of organizational policies, procedures, and practices to help achieve business goals while contributing to a high-performing, diverse, and inclusive team.

Your key responsibilities Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings, in compliance with meetings and events policies and processes and in collaboration with the contracted local workplace and facilities management team (CBRE). Coordinate with the event organizers and CBRE on onsite logistics, including room setup, catering coordination, and materials preparation, to support successful event delivery.

Serve as a dependable onsite point of contact in your office, taking end-to-end ownership of requests and escalating appropriately when additional support or guidance is required. Use firm knowledge, tools and your network of resources to execute on deliverables and solve problems that arise to meet customers' expectations. Collaborate with the wider ESC team to facilitate smooth operations and effective communication.

Skills and attributes for success:
Highly skilled attention to detail and self-assurance of quality of work performed or reviewed Ability to interface confidently and professionally with the most senior leaders in the organization, exercising discretion and sound judgment in a highly visible environment Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures Ability to work independently with minimal supervision and to quickly solve problems to meet client needs

To qualify for the role, you must have Ability to provide in-office support five days a week 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook Ideally, you'll also have Experience supporting senior executives or other senior business stakeholders Experience coordinating onsite meetings, events or office-based initiatives

What we look for Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing environment. An effective communicator, you'll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.

What we offer you At EY, we harness our collective strength to empower you to shape your future with…