Office Assistant

Position: Contract Office Experience Assistant

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Office Experience Assistant Company:
Beacon Hill's client

Location:

Seattle, WA - conveniently located near the Symphony Station public transit stop Work Arrangement:
Full-time, onsite

Schedule:

Monday-Friday, 7:30 AM-4:00 PM, with up to 5 hours of overtime per week as needed

Employment Type:

3-6-month contract, with a strong likelihood of extension Compensation: $23-$25/hour, depending on experience

Position Overview Beacon Hill's client is seeking an Office Experience Assistant to help create a welcoming, organized, and professional workplace experience in their Seattle office. This highly visible, hands‑on role will support day‑to‑day office operations while also assisting with an upcoming office transition and opening. The ideal candidate brings a hospitality‑first mindset, takes initiative, and enjoys being the person who keeps an office running smoothly behind the scenes.

This position will support employees and visitors, maintain shared spaces, coordinate with vendors, assist with meetings and events, and step in wherever needed to create a seamless office experience.

Key Responsibilities

• Keep shared office areas clean, organized, stocked, and ready for daily use by regularly checking work spaces, meeting rooms, equipment, and supplies.
• Identify facility or maintenance concerns and partner with building contacts, vendors, and internal teams to coordinate solutions.
• Maintain inventory throughout the office by monitoring supply levels, placing orders, organizing deliveries, and assisting with vendor invoices.
• Coordinate catering for meetings and office events, including food presentation, setup, cleanup, invoice tracking, and related logistics.
• Prepare conference rooms before meetings by confirming rooms are properly arranged, stocked, clean, and equipped with necessary technology and materials.
• Maintain kitchen and break areas by replenishing food and beverages, monitoring inventory, and keeping surfaces, appliances, and equipment organized.
• Assist with internal events and employee activities through room setup, signage, materials, and other logistical support.
• Coordinate incoming and outgoing mail, packages, courier requests, and internal printing or binding needs.
• Provide coverage for other Office Experience team members during breaks, busy periods, and employee absences.
• Take on additional office support responsibilities as priorities shift throughout the day.

New Office Opening & Transition Support

As the Seattle team prepares to transition into a new office, this individual will play an important role in getting the new space organized, stocked, and ready for employees.

• Assist with moving employees, furniture, technology, AV equipment, and other materials between office spaces, including packing, labeling, tracking, and storing items.
• Work with building personnel, movers, and outside vendors to coordinate access, schedules, deliveries, and move‑related logistics.
• Help keep the current office fully operational throughout the transition by maintaining supplies, services, and vendor coordination.
• Unpack, organize, and stock office supplies, kitchen items, and shared work spaces in the new location.
• Assist with preparing conference rooms, storage areas, common spaces, and other workplace amenities.
• Receive deliveries, track incoming supplies, and help identify items still needed prior to opening.
• Conduct final walkthroughs and readiness checks to ensure work spaces are clean, organized, supplied, and prepared for employee arrival.
• Remain flexible as transition needs evolve and provide hands‑on assistance wherever additional support is required.
• Following the move, shift focus on ongoing office operations and…