Front Desk Receptionist​/Administrative Assistant

Position: Front Desk Receptionist/ Administrative Assistant
Job Details Posting Details

• Posted on November 6, 2026

Locations

Showing 1 location Northwest DHQ
Salvation Army Divisional Headquarters
Seattle, WA , USA

• On-site
• Rate: $29 USD per hour
• Administrative & Clerical
• Full-Time
• Requisition #: RECEP
  026454

Description

Position Title: Receptionist/ Property Administrative Assistant

Status: Temporary, Hourly

Compensation: $29.00 per hour

Reports to: Divisional Property Director

Department: DHQ Property

Temporary Front Desk Receptionist/ Administrative Assistant (3-Month Assignment)

This is a temporary, full-time Front Desk Receptionist/ Adminstrative Assitant position anticipated to last approximately three (3) months or until the job is filled.

The Salvation Army is an inspiring place to work. With offices in every major US city and over 120 countries around the globe, it's a place where people can invest in people on every level. In the Northwest region of the US, we serve people with food to shelter opportunities and almost everything in between. We are committed to being an efficient and effective network of local offices that make up a huge western region team.

In other words, we're committed to being big and small at the same time. That makes us a seriously great place to work. As one of the most impactful social service organizations in the world, we hire people who constantly seek new ways to keep us moving forward. We welcome you on finding your place to offer opportunities for people in need!

The Administrative Assistant is responsible for providing administrative support to the General Secretary for Business (GSB). A successful candidate for this role thinks critically, is a self starter, great with competing deadlines, and offers solutions to administrative opportunities with a high level of professionalism and confidentiality. Duties include prioritizing correspondence and phone calls, collection and sorting of documents for meetings, filing and records management, as well as travel coordination.

As the Front Desk Receptionist, you are the main point of contact for all incoming phone calls, deliveries, and visitors. Additionally, you will oversee the mail room and supply inventory for the building. Organization is key to successfully perform the duties assigned to this role, and must be comfortable with delivering exceptional customer service when greeting visitors or assisting callers.

Essential Duties and Responsibilities

• Complete a broad variety of administrative tasks that facilitate the GSB's ability to effectively lead the division, including assisting with special projects, designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Provide sophisticated calendar management for the GSB.
• Prioritize inquiries and requests; make judgments and recommendations to ensure smooth day-to-day engagements
• Serve as the primary internal and external constituencies on all matters pertaining to the GSB, including those of a highly confidential or crucial nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the GSB's style and organization policy.
• Act as a liaison and provide support to various leadership meetings. Arrange and handle all logistics for assigned meetings and events: schedule meetings, draft agendas, develop, compile, and distribute presentation materials; and record meeting minutes.
• Manage incoming phone calls, and voice The switchboard is to be opened promptly at 8:15 a.m. and placed on phone mail no later than 4:15 p.m. Distribute morning phone messages to…