Associate Producer

Support dynamic productions with your flexibility and detail-orientation.

RUN Studios is looking for a talented, detail-oriented Associate Producer to join our team for a 3-month contract (with potential for extension or conversion). Candidates must currently reside in the Seattle area.

The Associate Producer will serve as the primary support partner to our Production Manager team for one of our major corporate clients. This highly adaptive role provides essential backend support while also handling occasional client-facing needs as projects evolve. The ideal candidate is a collaborative, detail-driven multitasker who thrives in dynamic environments and enjoys keeping complex work organized and moving forward.

If you’re looking to grow your project management skills while working with a fun, supportive, agile, and high-performing team, this role is for you!

• Partner with Production Managers, Recruiting, Human Resources, Finance, Legal, Procurement, and Operations teams to support client and business objectives.
• Coordinate resource availability in partnership with Production Managers, Recruiting, and Human Resources, including schedules, booking agreements, and related staffing logistics.
• Support Production Managers with pre-production activities, including maintaining project records and forms, coordinating travel, securing location and studio rentals, obtaining quotes for equipment, talent, and locations, arranging crew meals, and preparing call sheets.
• Capture and distribute accurate meeting notes, action items, and follow-ups for team, project, and stakeholder meetings as needed.
• Facilitate and lead weekly team status meetings to promote alignment, communication, and project visibility across stakeholders.
• Support operational effectiveness by identifying process improvements, documenting internal procedures, maintaining Confluence resources, assisting with training, and providing administrative support that contributes to effective project execution and resource planning.
• Monitor billing milestones and proactively identify, elevate, and track overdue or missing information.
• Manage weekly timecard, out-of-office (OOO), and overtime (OT) tracking, ensuring approvals are documented, hours are accurately allocated to projects, and project trackers are updated with actuals.
• Review project tracking, budget, billing, and timecard data to identify discrepancies, investigate inconsistencies, and elevate issues as needed to support accurate client billing.
• Support competitively sourced and contingent workforce requests by coordinating candidate submissions, tracking statuses, and managing associated onboarding, extension, and offboarding activities in partnership with Production Managers and Recruiting.
• Support candidate workflows by maintaining accurate candidate tracking, coordinating interviews and scheduling logistics, and ensuring statuses and action items remain current.
• Track post-offer onboarding activities, including background checks, contingent workforce program submissions, equipment orders, and other onboarding requirements; provide timely status updates to Production Managers and clients while ensuring Production Managers remain the primary point of contact for new hires.
• Support new-hire readiness by coordinating day-one equipment setup and technology orientation and ensuring new hires have the tools and resources needed for a successful onboarding experience.
• Reconcile expense reports, ensuring receipts and supporting documentation align with submitted expenses and elevating discrepancies as needed.
• Coordinate hard drive distribution, collection, and handoff processes to support editorial and production workflows.
• Maintain accurate project, staffing,…