Receiving Coordinator Lead

Position: Central Receiving Coordinator Lead
## Central Receiving Coordinator Lead Apply:
No Telework:
Seattle, WA:
Full time:
Posted Yesterday:
End Date:
November 19, 2026 (12 days left to apply):
REQ
- ** Job Description
**** Finance, Planning, and Budgeting (FPB) has an outstanding opportunity for a*
* * Central Receiving Coordinator Lead
* ** to join their team.*
* ** About this Opportunity
** Under the supervision of Program Support Supervisor II, the
* Central Receiving Coordinator Lead
* leads and coordinates the University of Washington’s centralized receiving operations. This position is responsible for assigning, instructing, and reviewing the work of Central Receiving staff while overseeing the intake, inspection, documentation, and staging for distribution of goods across campus, ensuring standardized receiving practices and accurate Workday transaction processing. The Coordinator serves as the primary operational resource for receiving activities, monitors workflow, resolves shipment and delivery issues, processes and uploads documentation for audit and payment purposes, tracks the chain of custody from receipt through final delivery, and ensures compliance with established receiving procedures and internal controls.  

Operating with considerable independence, the role coordinates daily receiving operations; interprets and applies University policies, procedures, and regulations; provides guidance to staff, faculty, and departmental customers; and ensures consistent receiving practices, accurate transaction processing, proper documentation for audit and payment release, and reliable chain-of-custody accountability. The position supports service excellence, strengthens operational and financial controls, reduces administrative burden on departments, and promotes efficient supply chain practices across the University.

** Key Responsibilities
**** Receiving & Inspection (30%)
*** Train, assign, instruct, and review the work associated with receiving inbound campus deliveries at the designated Central Receiving facility.
* Oversee shipment inspections to verify accuracy, completeness, and visible damage, and ensure adherence to receiving standards.
* Research, coordinate, and resolve discrepancies, damages, missing items, and other receiving issues, serving as a primary point of escalation for operational concerns.  
** Workday Transaction Processing (20%)
*** Oversee and verify the accurate and timely recording of goods received in Workday to support payment processing and maintain transaction integrity.
* Review and audit the upload of packing slips and related receiving documentation in Workday to ensure a complete and accurate audit trail.
* Monitor compliance with University financial controls, receiving procedures, and documentation standards; identify and resolve discrepancies as needed.
* Provide guidance and lead direction regarding Workday receiving transactions, documentation requirements, and related receiving processes.  
** Internal Distribution (20%)
*** Coordinate and oversee the timely distribution of goods to campus departments and individuals, assigning and adjusting delivery workloads to meet operational needs.
* Establish and communicate delivery priorities based on operational requirements, service commitments, and receiving volume while maintaining consistent service levels.
* Serve as the primary point of contact for delivery-related questions, exceptions, and service issues, communicating effectively with departments to resolve concerns and provide status updates.
* Monitor delivery workflows and identify opportunities to improve efficiency, accuracy, and customer service.  
** Chain-of-Custody & Tracking (10%)
*** Manage chain-of-custody systems and tracking processes supporting the movement of goods from receipt through outgoing delivery.
* Ensure delivery reports, tracking identifiers, and related documentation are accurately maintained to support accountability and traceability.
* Audit hand-off records and tracking documentation to verify completeness, accuracy, and compliance with established procedures.  
** Exception Handling & Compliance (10%)
*** Identify, review, and coordinate the handling of excluded delivery types (e.g., controlled substances, live animals, time-sensitive research materials) in accordance with established carve-out procedures.
* Collaborate with appropriate campus partners to ensure regulatory, safety, and operational requirements are met for excluded or specialized shipments.
* Assess and prioritize urgent delivery needs and…