Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Glowing Fireflies Management Consultancy L.L.C is a licensed management consultancy based in Sharjah, supporting owner-managed businesses across the UAE with practical, numbers-driven solutions. The firm helps business owners reduce operational pressure by organizing financial data, controls, and processes so they can focus on sustainable growth. Core services include bookkeeping and accounting, VAT and Corporate Tax support, internal audit and risk review, CFO services, cost reduction, business restructuring, and shared service and finance outsourcing.

The team also provides recruitment and staffing, business planning and feasibility studies, and ERP and accounting software implementation on platforms such as Zoho, Odoo, and D365. Glowing Fireflies operates from Al Mubarak Center in Sharjah and emphasizes accessible, advisory-led support, including free discovery calls for prospective clients.

The Administrator role is a full-time, on-site position based in Sharjah, supporting the day-to-day operations of Glowing Fireflies Management Consultancy. The Administrator will manage office documentation, organize client records, and maintain accurate data across accounting, tax, and consultancy projects. Responsibilities include handling correspondence and phone calls, scheduling meetings and client visits, coordinating with internal teams for project updates, and assisting with basic invoicing and follow-ups.

The role will support recruitment and staffing processes by maintaining candidate databases and interview schedules, and assist with logistics for client meetings, workshops, and trainings. The Administrator will also help ensure smooth office operations by managing supplies, coordinating with vendors, and following internal policies and procedures.

• Manage front-desk, calls, emails and Whats App enquiries; welcome clients and visitors
• Maintain client files, proposals, invoices and records in an organised, up-to-date manner
• Prepare letters, reports, presentations and basic Excel trackers for the partners
• Coordinate meetings, appointments and follow-ups with clients and vendors
• Handle office supplies, petty cash records and basic admin purchases
• Support licence renewals, government portal submissions and document attestation
• Use AI tools (ChatGPT, Claude, etc.) to speed up drafting, formatting and routine tasks
• Keep the office tidy, presentable and well-organised

• Bachelor's degree (minimum)
• Residing in Sharjah preferred
• Good spoken and written English;
  Arabic is an advantage
• Proficient in MS Word, Excel and Outlook
• Quick learner, comfortable with AI tools and new technology
• Organised, reliable, punctual and presentable
• 1-2 years' UAE office experience preferred; fresh graduates with strong skills may apply