Hostess - Sales Gallery Reception and Administration

Job Snapshot

• Role:
  Hostess - Sales Gallery Reception and Administration
• Location:
  
  Sharjah, United Arab Emirates
• Industry: Real Estate
• Function:
  Front Desk-Reception
• Experience:
  
  Previous reception, administration, customer service or hospitality experience is an advantage
• Job Type: Full Time
• Work Arrangement:
  On-site

Overview

Azizi Developments is seeking a professional, organized and proactive Hostess to manage front desk reception and provide administrative support at its sales gallery in Sharjah, United Arab Emirates. This position combines front office management, visitor reception, customer service and general office administration. The successful candidate will be responsible for welcoming clients, business partners, senior executives and VIP visitors while maintaining a professional and efficient reception environment.

The role also involves coordinating appointments, managing telephone enquiries, maintaining office records, supporting internal departments and assisting with daily administrative activities. The ideal candidate will demonstrate excellent communication skills, a welcoming personality, strong attention to detail and the ability to manage multiple responsibilities in a fast-paced corporate environment.

Job Details

• Country:
  United Arab Emirates
• City:
  Sharjah
• Industry: Real Estate
• Function:
  Front Desk-Reception
• Salary:
  Not disclosed
• Gender: No Preference
• Candidate Nationality:
  Not specified
• Job Type: Full Time
• Work Arrangement:
  On-site

Key Responsibilities Reception and Front Desk Management

• Manage the reception area and maintain a professional, organized and welcoming environment.
• Greet and assist clients, visitors, business partners, senior executives and VIP guests.
• Provide a positive first impression through courteous and professional reception services.
• Answer incoming telephone calls and direct enquiries to the appropriate personnel or departments.
• Screen and transfer calls while maintaining professional telephone etiquette.
• Respond to general enquiries and provide appropriate assistance to visitors.
• Manage visitor registration and coordinate access arrangements.
• Maintain an orderly and efficient visitor reception process.
• Coordinate meeting room reservations and visitor appointments.
• Assist with scheduling meetings and managing visitor arrangements.
• Receive and coordinate incoming and outgoing documents, packages and courier deliveries.

Administrative and Clerical Support

• Provide general administrative assistance to support daily office operations.
• Prepare, organize and maintain office documents, records and files.
• Perform routine data entry, filing, scanning and printing activities.
• Maintain accurate administrative records and tracking documents.
• Draft basic emails, letters and internal correspondence when required.
• Assist with document preparation and organization.
• Support the preparation and maintenance of Excel trackers.
• Assist with compiling basic administrative reports.
• Ensure office records and documentation are organized and accessible.
• Handle administrative information with appropriate confidentiality.

Meeting and Appointment Coordination

• Assist with scheduling internal and external meetings.
• Coordinate appointments and visitor schedules.
• Support calendar management and meeting arrangements.
• Communicate meeting information to relevant personnel.
• Coordinate meeting room availability and bookings.
• Assist with administrative arrangements for scheduled visitors and business meetings.

Office Operations and Department Coordination

• Support the smooth day-to-day operation of the sales gallery office.
• Monitor office supply requirements and coordinate replenishment with relevant departments.
• Liaise with internal teams regarding routine administrative requirements.
• Assist different departments with general office…