Executive Assistant to Directors Digital Health Hub

Executive Assistant to the Directors of the Digital Health Hub

Apply for the Executive Assistant to the Directors of the Digital Health Hub role at The University of Sheffield
.

The University of Sheffield is a remarkable place to work. Your actual pay will be based on your skills and experience – talk with your recruiter to learn more.

Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world‑class university. We offer a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits and join us to become part of something special.

The Digital Health Hub covers a region of 1.4 million people affected by high levels of disease and health inequalities. Our team includes all regional NHS organisations, universities, many large and small companies, and patient and public groups.

• Provide the first point of contact for the Digital Health Hub, Trust and University staff, external stakeholders, patients and the public.
• Organise and service the Collaboration Board, Advisory Board and Annual In‑Person Plenary Meetings, including preparation of meeting papers, minute taking, compiling, formatting and issuing reports and ensuring action points are met.
• Assist with arranging internal and external events, including the annual public events and regular training events.
• Support the Digital Health Hub Manager with the administration and content for social media, website and other communication tools such as newsletters, TV screen information feeds and press releases.
• Develop internal administration tracking tools and team drives.
• Provide diary and schedule management for the PI and other members of the Digital Health Hub team as required.
• Carry out general administrative tasks such as expense management, travel bookings and purchasing card payments.
• Create and maintain membership lists, handling communications with members via email and phone, and processing data collection activities.
• Carry out other duties, commensurate with the grade and remit of the post.

We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn’t match perfectly, your contribution is valuable, and we encourage you to apply. Please reference the application criteria in your application statement.

• Good honours degree (or equivalent experience).
• Experience of servicing committees, including minute taking and following up on action points.
• Excellent IT skills (including Microsoft Office and Google applications).
• Effective communication skills, both written and verbal.
• Proven customer service skills with experience of responding efficiently and effectively to telephone and email enquiries.
• Ability to adapt to rapidly changing demands, be able to prioritise and work flexibly.
• Ability to develop creative approaches to problem solving, working flexibly as required.
• Excellent and demonstrable organisational and time management skills.
• Experience of event organisation.
• Ability to work to a high standard with attention to detail.
• Experience of developing and implementing administrative systems.

Grade 6
Salary £32,080 - £36,636 pro rata
Work arrangement Part‑time – 17.5 hours per week, 0.5 FTE
Duration Fixed term until 31 August 2027
Line manager Digital Health Hub Manager
Direct reports N/A
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For informal enquiries about this job, contact Emma Rower, Operations Manager:  or 0114 2159024. The selection process will take place during January 2026, consisting of an interview and presentation. We will inform candidates of progression as soon as possible following the closing date. If you need any support or adjustments to enable participation in the recruitment process, contact smph-west‑

• Minimum of 38 days annual leave (pro‑rata) with ability to purchase more.
• Flexible working opportunities, including hybrid working for…