Deeds Management Administrator

Deeds Management Administrator - Sheffield

CMS UK – Sheffield, England, United Kingdom

CMS is recruiting Deeds Management Administrators across our UK offices, including London, Bristol, Sheffield, Edinburgh, and Glasgow. This role is fully office‑based.

Reporting Line:
You will report directly to the Deeds Manager and be responsible for carrying out all duties in accordance with operational procedures. In the absence of the Deeds Manager, you will take ownership of the service to ensure continuity and efficiency.

We are seeking detail‑oriented and proactive Deeds Management Administrators to join our team across several UK offices. This role is vital to the smooth operation of our deeds management service and involves working closely with internal stakeholders, clients, and external firms.

You will be responsible for managing physical and electronic documents, maintaining deal rooms, and supporting the wider team with administrative and project‑based tasks.

• Reviewing documents electronically and physically
• Renaming of scans
• Uploading documents to work
  10 and deal rooms
• Tracking down documents electronically and physically
• Creating deal rooms
• Reviewing and sorting existing deal rooms
• Maintaining deal rooms
• Maintaining deeds packets in relation to movements
• Dealing with other firms and clients directly
• Liaising with partners and fee earners directly
• Sorting and scheduling deeds into the relevant sections depending on the department
• Creating packs on the records management system
• Adding additional documents to packs
• Requesting deeds from or sending deeds to off‑site storage
• Checking off and reviewing deeds from other firms
• Conversion of inventories from other firms
• Liaising with various business service departments across the firm
• Recording time on Carpe Diem
• Running reports from the records management system for monthly reports
• Undertaking project work as directed by a fee earner or Deeds Manager
• Examining deeds for relevant information
• Ad‑hoc tasks as required
• Using various records management systems and software packages
• Capturing and relaying to the relevant teams all action points arising from customer feedback and team meetings, ensuring continuous improvement to customer standards

We will invest in your ongoing training and development to support your professional goals and help you thrive in your role from day one. Our opportunities are open to all suitably qualified applicants. To be considered for this role, you must meet the following skills and experience:

• Basic understanding of real estate practice and the legal industry
• Fast and accurate keying skills
• Meticulous attention to detail
• Competence to work independently or as part of a team
• Good IT skills
• Knowledge of internal systems
• Ability to work on your own initiative and be well organised, working in a methodical and structured way, ensuring all aspects of the job are covered each day
• Professional outward demeanor toward all clients

• Competitive basic salary (reviewed annually)
• Flexible, hybrid working policy
• Generous bonus scheme
• Up to 25 days holiday (rising to 28 days with service)
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave
• Reasonable adjustments and accommodation for disabled talent in accordance with the Equality Act 2010.

You can read more information regarding our range of benefits on our Rewards & Benefits page on our website.

Please note that we have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.