Document Controller

Job Description

Our client are a market leader in the Mechanical Handling industry. This role will provide business critical support with technical documentation, information management, security and Time Control.

Main duties and Responsibilities :

Assist the Security Controller / Planner to ensure Project Managers are supported by the following duties :

• Manage the Project Department’s formal issue and receipt of project documentation
• Control the approval of internal and client comments to documentation
• Receive supplier documentation, checking document requirements then issuing to relevant projects, ensuring prompt turnaround of approval
• Accurately control the numbering of documents and drawings
• Maintain a document library for all documentation.
• Create and standardise project specific document trackers
• Expedite suppliers to ensure approval and final documents are received on time
• Assist the security controller with maintaining security clearances and training, document destruction and incident management

• Provide reports from Time Control
• Upload timesheets for site employees

• Work in a collaborative manner with all internal and external interfaces
• Manage travel and accommodation bookings
• Occasional reception and switchboard cover
• Assist with procurement activities
• Work in line with Quality Control objectives
• Ensure that responsibilities with regard to the company’s Environment, Health, Safety and Quality Standards are met and understood

• Educated to GCSE level
• Proficient with diverse software including MS Office and Adobe Acrobat
• Good attention to detail with accurate inputting skills
• Have a systematic and disciplined approach to work; able to plan, schedule and monitor own work within limited and defined timelines
• Is able to adopt a proactive and coordinated approach in identifying anomalies
• Excellent communication skills with staff at all levels - verbal and written
• Electronic Records Management qualifications

• Experience in using EPDM (Enterprise Product Data Management) or similar EDMS
• Experience in working in a document control office for engineering project groups
• Experience in nuclear / defence or oil and gas industries, processing design documentation and working to departmental and project procedures