Administrative Assistant

Role

Administrative Assistant

£30,000-£35,000

Sheffield

08.30 – 16.30

Monday – Friday

• Company pension
• On‑site parking

• Provides administrative support, such as drafting documents, maintaining schedules, and utilizing specialized programs to track, maintain, and update information.
• Performs front‑of‑house duties, such as greeting and assisting customers, answering and directing phone calls, and taking messages.
• Takes the lead in contract management activities such as liaising costs with suppliers, preparing contract reviews and other supportive roles.
• Performs office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail, entering data, and running basic or standard reports.
• Maintains, updates and ensures the accuracy of standard documents, records and accounts.
• Maintains paper and electronic logs, forms, files, and other documents, prepares items for storage or destruction, and assists in maintaining the security and confidentiality of applicable information.
• Assists higher level administrative supporting personnel in providing complex or difficult tasks, such as analyzing financial or budget figures, making travel arrangements, developing meeting agendas, and other activities; work is typically performed as directed.
• Performs other duties as assigned.

• Two years of clerical or office support experience, preferably in a large / multi‑layered organization.
• Providing office and administrative support.
• Utilising specialised or complex software.
• Compiling and maintaining information.
• Coordinating basic office operations.
• Providing customer service.
• PC skills;
  Microsoft Office applications (Word, Excel, PowerPoint, Outlook); and other electronic management systems as required.
• Communicating with co‑workers to provide and receive direction.