Occupational Health Unit Admin Assistant

Job Description

Role:
Occupational Health Unit Admin Assistant

District/Department: OHU - HR and Learning

Location:

Sheffield

Salary:
Band B, £25,242-£27,204 per annum

Hours:

37 hours per week

Contract Type:
Permanent

Closing Date: 17 th November 2026

As an OHU Admin Support, you will play a key role in supporting the Occupational Health Team in providing the force with clinical guidance. The role is customer focused and designed to support clinical team t achieve a high standard of service delivery.

Main Duties And Responsibilities

• Execute daily admin tasks to a high standard such as scheduling appointments, reception duties, compiling files and scanning.
• Maintain records on the OH management system and ensure that all records are clear and up to date with current status.
• Answering telephone, e-mail and face to face enquiries and provide appropriate advice.
• Support the clinical teams with day-to-day delivery of the service to ensure a superior client experience.
• Supporting the Admin Managers with producing data reports and other information for stakeholders.
• Engage with visitors to site ensuring that they pass the required security checks and support site inspections.
• Monitoring daily workflow and highlighting issues to relevant clinician to ensure prompt action is taken.
• Diary management of the occupational health advisory teams ensuring that service delivery KPIs are met and raising concerns with the OHU Management Team.
• Support the OHU teams with any other tasks as directed.
• Undertake any other work as directed including working at different locations within South Yorkshire Police if required.

Skills And Experience

• Passion for excellence and high standards of client care.
• Excellent communicator, written and verbal.
• Ability to organise themselves and work streams to a high standard
• Self-motivated.
• Attention to detail and comfortable managing multiple tasks.
• Ability to use own initiative and make decisions.
• GCSE Maths and English.
• Experience of use of electronic systems, email, word, excel, internet etc.
• Experience of undertaking administration duties to a high standard.

What We Offer

• A highly competitive salary and access to a generous pension scheme
• Generous annual leave allowance
• A wide range of family-friendly policies including enhanced maternity, paternity, and adoption leave
• Flexible working arrangements including flexitime and hybrid working for some roles
• Job sharing/part-time working for some roles
• A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust (FIT)
• A comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
• Employee Assistance Programme (accessible 24/7) offering confidential support and advice
• Flexible lifestyle benefits such as:
  Blue Light Card, Company Shop, Cycle to Work scheme
• A commitment to embracing the principles of sustainability, including reducing our negative environmental impacts, and enhancing our positive social contribution
• Membership of the Sports and Social Club
• Access to a wide range of staff support groups and networks

We are a Disability Confident Employer and guarantee an interview for all disabled applicants who meet the essential criteria for the role.

South Yorkshire Police’s Key Values

At South Yorkshire Police we have 3 key values which run through everything we do:
Fairness, Integrity & Trust (FIT). The attached document details the key behaviours we expect all employees to adhere to.

Smarter Ways Of Working

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables South Yorkshire Police to provide an outstanding service to the…