Depot Operations Support

Position: Depot Operations Support - 6 Months Contract
Contexte et environnement

People management: 1 Reportee

Scope: safe and cost-effective management of the dry depot operations

Activités

• To manage the depot operation to ensure all depot activities and products received, handled and issued are done safely and efficiently thereby contributing to improved control.
• Manage the depots stock to ensure stock level are maintained at set targets to minimise working capital requirements and to meet supply demands, stock is reconciled daily so that sales transaction are processed and quality control is maintained, stock gain/loss are within accepted norms/standard to minimise stock loses. (Product are reconciled daily to maintain stock control).
• Manage the issuing and distribution of product in the depot to ensure: the right product, right time, at the right quantity against set service levels and transport KPI’s to meet customer requirements and improve the efficiency and optimisation of the transport. Product loaded are reconciled daily to maintain quality and stock control. Delivery gain/losses are within accepted norms/standard to minimise stock loses.
  
  HSEQ standards are maintained on the control system.
• Manage the depot’s maintenance programme, as it pertains to the office environment, at minimum costs to ensure no loss of revenue due to downtime in the depot’s operation, the company assets are protected, and all risk is minimised.
• Manage your reportee through continuous people management, staff development and coaching/mentoring to ensure a positive working environment that will attract and retain skilled manpower and increase productivities.
• Manage the depot’s Operation expenditure through budget monitoring to ensure a reduction in costs to improve the profitability of the company.
• Manage the depot’s administration within the company guidelines that will result in improved control and operation of the depot.
• Report consolidated results of the depot and exceptions thereto monthly together with the corrective action plans to ensure accurate reporting of the activities and results.
• Recommend areas of improvements in the depot for the consideration of the Operations Manager/Managing Director to improve the efficiency of the operation of the depot.
• Handle any Operational crises and problem pertaining to the depot by activating contingency plans and advising all affected parties so as to avoid any minimal disruption of the operation activities in the depot.
• Ensure efficient customer service by resolving all customer queries/problems expediently thereby contributing to improved customer perceptions.
• Manage the practical training of operations and management trainees and employees from other depots through on-the-Job training and rotation within the depot that will result in the meeting the objectives of the training programme.

HSEQ

• To effectively manage and minimise HSE risk within area of responsibility by ensuring:
• Compliance with all HSE Policies, rules, guideline and legal requirements
• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies
• That HSE competency requirements are identified & enforced within area of responsibility
• Focus strongly on Transport HSSE compliance to ensure that vehicles and BVO’s remain compliant and that transport incidents are avoided.

Governance

• To ensure effective risk management and internal control, including asset management for area of responsibility.

Strategy

To manage the entire depot’s operation to within the framework of relevant legislation and regulation governing the industry thus ensuring high customer service levels with the aim of contributing to Total Energies profitability and strategic supply positioning the mark et.

Profil du candidat

To be considered for this role, you must meet the following qualification and experience requirements:

• Suitable 3 years Tertiary qualification
• A minimum of 5 years' experience gained from petrochemical production and Warehousing or industrial Environment