Transport Manager

About the Role

Department: Transport

Title: Transport Manager

Reporting to: UK Fleet Manager

Responsible for: Workshop Technicians

• In conjunction with the UK Fleet Manager, ensure the company fully complies with DVSA regulations and the Operation Licence is compliant as per the undertakings of the licence
• A named Transport Manager on the Company Vehicle Operators Licence
• To ensure EU Driver hours Rules and Regulations are monitored and infringements are dealt with in line with the company’s tachograph infringement policy and proper records are kept
• To ensure Working Time Regulations for Mobile Workers are monitored and infringements are dealt with in line with the company’s tachograph infringement policy and proper records are kept
• Ensure all vehicles are serviced and maintained to a high standard and total compliance achieved
• Responsible for all maintenance contracts and ensuring they are kept up to date
• To be the Business’s lead in Driver Compliance and Fleet Risk, ensuring that all Business’s procedures, specifically the areas outlined below, are adhered to, and administered effectively
• Ensure periodic (weekly) vehicle gate checks are carried out in line with Standard Operating Procedures, ensure all defects identified on gate checks are rectified and driver training where defects are found
• Provide monthly governance reports to the UK Fleet Manager on Driver compliance
• Provide monthly governance reports to the UK Fleet Manager on vehicle maintenance compliance

• Instil a positive culture towards Driver behaviour, Road Risk & Safety and improve performance
• Maintain effective and constructive communication with other key colleagues daily basis
• Manage the Earned Recognition KPI’s ensuring issues are dealt with accordingly and data is accurate prior to upload to the DVSA
• Present daily VOR information to Traffic Planners, Department Heads and Senior Management, to include details of the reason the vehicle/trailer is VOR, the length of time it has been VOR and expected repair dates
• Ensure all vehicles are serviced as per manufactures recommended service intervals and LOLER tests are kept up to date
• Ensure that vehicles and equipment are maintained in a fit and proper manner, in accordance with vehicle & equipment operating manuals
• Ensure vehicle tachograph recording equipment is inspected and calibrated in accordance with legislative timescales
• Collate and monitor all drivers tachographs and relevant information via the approved tachograph analysis software for auditing and management purposes
• Produce a monthly report detailing drivers hours and tachograph information
• Keep Regional Fleet Manager and Service Delivery Managers fully informed of any issues arising that require action
• Ensure all transport and fleet employees are kept abreast of safety related issues and LMS training is completed in a timely manner
• Assist in the delivery of associated transport and fleet safety bulletins. Toolbox talks to be delivered in conjunction with Group Driver’s Handbook
• To keep drivers informed about any changes in procedures and provide them with relevant information about their work/legislation/training if necessary. Arrange and conduct driver meetings to ensure all drivers are kept up to date with company activities including current, new and future legislation
• To ensure all complaints are investigated and remedial measure put in place where necessary and prompt communication back to the complainant is made
• Maintain up to date knowledge of all relevant regulations and legislation
• In conjunction with the Driver Trainers monitor and implement any training, including driver CPC
• Obtain correct authorisation for any expenditure and check invoices, good receipt purchases via the companies purchase ordering software
• To carry out any other tasks as instructed by Senior Management which are in keeping with the job role
• To ensure weekly payroll on TMS is completed accurately and on time to meet payroll deadlines

• Organisational Skills - Making sure all paperwork is filed correctly, preparing for changes in procedures/legislation, organising meetings and training
• Understanding of Relevant…