Accounting Clerk​/Receptionist

*
* Position Summary:

** Under the direction of the immediate supervisor, receives, sorts, verifies, prepares and processes various documents related to purchasing, invoicing, accounts receivable or other accounting matters. Using computerized information systems, performs data entry necessary to update accounts and files. Verifies and corrects data transmitted.

** Major

Duties and Responsibilities:

** 1.
Receives and sends, sorts, verifies, processes and prepares various accounting documents such as purchase orders, invoices, cheque requisitions, receivables, etc. Assigns transactions to correct accounts and sub-accounts. Ensures that documents are accurate and have been approved by the relevant authority. Performs calculations and makes corrections where necessary.  2.
Using computerized information systems, performs data entry necessary to update accounts and files. Opens accounts according to specific instructions. Reviews validation reports produced by the system. Verifies and corrects data transmitted. Scans documents and verifies scanning quality.  3.
Maintains and queries databases. Reviews and corrects data.  4.
Sorts, codes, files and matches documentation according to established methods  5.
Follows up on orders. Investigates any discrepancies within established procedures. Obtains and provides factual information related to sphere of activity by telephone or in person. Refers unusual cases to person responsible.  6.
Reconciles statements and participates in the reconciliation of accounts.  7.
Requests security back-up copies of computerized information systems.
The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

** Other Qualifying Skills and/or Abilities:
** 1. Demonstrated attention to detail.
2.  DEP (Accounting), one (1) year related experience   
3. Proven ability to transmit and receive information accurately.
4. Experience maintaining accurate record keeping.
5. Proven knowledge of Microsoft Word, Excel and Outlook.
6. Accounting background and experience with administrative duties an asset.
7. Organization skills with ability to prioritize and meet weekly and monthly deadlines.
8.  English and French spoken and written.  
9.  Able to communicate detailed information clearly to clients.
10. Customer service oriented, demonstrated professionalism and diplomacy under pressure.  11. Able to meet deadlines and problem solve when deadlines are at risk.
12.

Experience with Banner an asset.
13. The individual chosen for this role will be required to be on-site full-time, five days per week.

** As one of Montreal's Top Employers, here is what we offer:
*** Competitive benefits package (Health, Dental, Life Insurance) ***(if eligible)
**** Defined contribution pension plan (with employer contribution up to 10%) ***(if eligible)
**** Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
* Competitive vacation policy
* Two (2) personal days
* Two (2) floating holidays
* Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
* Paid time off over the December holiday period
* Tuition waiver for regular employees and their dependents
*** Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.**
* *** Knowledge of English:
McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.**
* *** For a definition of our language proficiency levels, please click .
*** Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research.
For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues.
McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.  Grandescunt Aucta Labore. By work, all things increase and grow.
Find a sense of purpose. Develop your future. Join us today.
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