Contract Administrator

Key Responsibilities

* Manage vendor maintenance contracts and ensure service delivery requirements are met.

* Coordinate and schedule vendor bookings for planned and reactive works.

* Raise, track, and manage Purchase Orders (POs) and process supplier invoices.

* Arrange and manage site access requests for contractors, visitors, and vendors.

* Provide administrative support for recruitment activities, onboarding, and site events.

* Maintain accurate records, documentation, and reporting.

* Liaise with internal stakeholders and external suppliers to ensure tasks are completed within agreed time frames.

* Support the wider site team with ad hoc administrative and operational requirements.

Required Skills & Experience

* Previous experience in a Contract Support, Facilities Coordinator, Site Administrator, or similar administrative role.

* Strong experience managing Purchase Orders, invoices, and supplier documentation.

* Experience coordinating contractors or vendors in a facilities, engineering, or operational environment.

* Excellent organisational skills with the ability to prioritise a high volume of tasks.

* Strong communication and stakeholder management skills.

* Proficient in Microsoft Office applications, particularly Excel, Outlook, and Teams.

* Ability to work independently while supporting a wider operational team.

Ideal Candidate

* Thrives in a fast-paced, high-volume environment.

* Highly organised with exceptional attention to detail.

* Confident dealing with multiple stakeholders and suppliers.

* Proactive, resilient, and able to adapt to changing priorities.

* Strong sense of ownership and accountability