Administration Assistant 4; Temporary

Position: Administration Assistant 4 (Temporary)
Location: Spokane Valley

Grays Harbor College is seeking a temporary
, full-time, Administrative Assistant 4 to fill in for a temporary vacancy. The length of employment is expected to last between 2 - 6 months. Please note that the salary range posted is the WA state range for classified employees. Starting salary will typically be placed on the lower end of the range.

The AA4 performs administrative support for the Learning and Student Success Division. Responsibilities include records management, data entry, project management in collaboration with the dean, scheduling and support, data system queries and analysis, detailed processing of contracts, communication and collaboration with other relevant college departments and programs. This position is highly relational with a diverse community of students, faculty, staff and their varied perspectives.

This position provides advanced, comprehensive administrative support within Learning and Student Success, supporting the integrated work of the division under the Vice President for Learning and Student Success. The role coordinates complex workflows, manages operational processes, and ensures continuity, efficiency, and quality of administrative functions across divisions. This position supports the college’s mission by enabling effective delivery of instructional and student success services through coordinated, equitable, and responsive administrative systems.

Grays Harbor is committed to providing excellent educational opportunities. We prioritize student learning, promote student and faculty success, foster an inclusive environment, manage our resources, and connect with the community. We strive to create a culturally relevant environment on campus and in the community by learning and practicing equity-mindedness and promoting faculty, staff, and student diversity.

Grays Harbor College has an excellent benefits package to include medical, dental, vision, basic life insurance, primary and supplemental retirement programs and long-term disability insurance. Full-time employees will also receive 11.33 hours of vacation leave per month to start, 8 hours of sick leave per month, and 4 personal leave days a year. Washington state also observes 11 paid holidays per year.

Classified positions at Grays Harbor College have been designated as bargaining unit positions represented by the Washington Public Employees Association, Local 365. The union and the college have a collective bargaining agreement (referred to as the contract) that is posted on the GHC website. https://(Use the "Apply for this Job" box below).-relations

Administrative and Operations Support

• Provide comprehensive administrative, clerical, instructional, and contracting support across the Learning and Student Success division.
• Coordinate general office operations to support instructional programs, and division-wide initiatives.
• Independently plan, organize, prioritize, and manage multiple administrative and clerical tasks to meet internal and external deadlines.
• Establish, maintain, and oversee electronic and manual recordkeeping systems, databases, tracking tools, and departmental files.
• Process documents, agreements, and requests from multiple sources, ensuring accuracy, completeness, and compliance.
• Safeguard student records, confidential personnel information, and sensitive instructional materials in compliance with privacy and data security requirements.
• Respond to phone, email, online, and in-person inquiries; assess needs and provide accurate information or appropriate referrals.
• Support division staff and faculty by retrieving, organizing, and disseminating information needed for instructional and student service operations.
• Maintain a professional and welcoming office environment that reflects a positive image of the…