Corrections Specialist - Quality Assurance Records Unit

Position: Corrections Specialist 3 - Quality Assurance Records Unit

Corrections Specialist 3

Employee and Organizational Support Division – Quality Assurance Records

Headquarters – Tumwater, WA

* This recruitment is opened to permanent Washington State Department of Corrections Employees only.*

Work will be performed in a telework setting with meetings in a headquarters office setting or possibly within prison facilities and community corrections offices located throughout the state. Telework Available.

The Washington State Department of Corrections is seeking a highly motivated and qualified individual to fill a permanent Corrections Specialist 3 position within the Quality Assurance Records Unit located in Tumwater, WA.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State DOC professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all individuals under DOC jurisdiction can learn to make choices that contribute to a safer society. Our mission at the Department of Corrections (DOC) is to 'improve public safety by positively changing lives'.

With a vast number of innovative sustainability programs, and evidence-based practices used to reduce recidivism, Washington State is highly regarded as a strong leader in the field of Corrections. For additional information about the agency, please visit doc.wa.gov.

The position is responsible for performing quality assurance reviews of court documents, agency records processes, and agency data systems to ensure individuals are serving their sentence as ordered by the court.

Key responsibilities include, but are not limited to:

• Calculations Email Box:
  • Conduct quality assurance audits of sentence structure records to validate accuracy, completeness and integrity of data as ordered by the court.
  • Subject matter expert using senior knowledge and experience to interpret Supreme, Appellate, and Superior Court decisions, RCWs, agency policy, records processes, and Indeterminate Sentence Review Board redeterminations to properly compute/re-compute earliest release dates.
  • Audit incarcerated individual records upon receipt of correspondence from prison, field records to determine accurate release dates.
  • Verify completeness and accuracy relating to incarcerated individual sentence structure and criminal history information.
  • Validate establishment of agency jurisdiction of sentence.
  • Ensure the records are compliant with applicable laws, court decision, agency policies, records process, retention schedule etc.
  • Perform root cause analysis on errors identified in quality assurance reviews to help determine why the errors were made and prepare recommendations for prevention efforts and for future project criteria.
  • Verify electronic database entry against sentencing documents and make recommendations to resolve problems that relate to the calculation.
  • Review, calculate and draft correspondence responses based on sentence calculations.
• Quality assurance audits:
  • Audit selected sentence structure records to:
  • Verify completeness and accuracy relating to incarcerated individual sentence structure and criminal history information.
  • Validate establishment of agency jurisdiction of sentence.
  • Ensure the records are compliant with applicable laws, court decisions, agency policies, records process, retention schedule etc.
  • Ensure the contents of incarcerated individual records are maintained by records staff in a secure manner according to policy.
  • Determine whether central file audits are conducted within timelines established by policy.
• Identifying critical data elements within OMNI affecting incarcerated individual release dates or liberty interests.
• Perform root cause analysis on errors identified in quality assurance reviews to help…