Human Resources Trainer; Managerial Assistant III

Office of the Illinois Secretary of State
Alexi Giannoulias
Job Title: Human Resources Trainer (Managerial Assistant III)
Division: Personnel
- Training
- Springfield
Union: N/A
Location: 501 S. 2nd St., Springfield, IL – Sangamon County
Salary: Anticipated $5,737 to $10,723 monthly - commensurate with experience
Benefits: https://cms.illinois.gov/benefits/state employee.html

The Illinois Secretary of State’s Office, ("ILSOS"), is the largest of its kind in the nation with more than 4,200 employees and 25 separate departments. The Executive Office is led by Secretary Giannoulias, assisted by a Chief of Staff, a Deputy Secretary, Chief Deputies and other leaders who execute the Secretary’s initiatives in partnership with ILSOS Department Directors & Deputies. The Person nel Department is one of the 25 Departments of ILSOS and is responsible for hiring and onboarding new employees across all ILSOS departments.

This work is conducted by a staff of over 45 located in offices in Springfield and Chicago, as well as at certain DMV+ locations. A core function of the Department is the hiring process, which involves identifying eligible candidates, interviewing and/or testing applicants, conducting application and job history reviews, background checks, and fingerprinting potential employees for ILSOS openings. Job applicant testing is conducted in all locations, as well as select public libraries.

Onboarding includes sign-up sessions for new employees to provide benefit information, and other documentation necessary for employment. The Person nel Department is responsible for providing a full day, in-person New Employee Orientation (NEO) for all new hires. Additionally, the Department provides job counseling services as well as outreach at job fairs. The Person nel Department includes the following divisions:
Human Resources, Staff Development & Training, Discipline, EEO, DEI, Standards & Testing, Leaves of Absence, Transactions & Records Management, Employment Services/Benefits and Field Services.

Overview:

The ILSOS Department of Personnel, Human Resources Trainer (HR Trainer) is a key member of the ILSOS Personnel Team, based in Springfield, reporting to the Human Resources Training Supervisor. The Human Resources Trainer will perform a variety of highly responsible administrative, and at times confidential, work involving human resources training, including mandatory and elective topics (subject matter programs) for all new and existing employees within the Office of the Secretary of State, with a focus on leading all new employee orientations in Springfield.

The HR Trainer will assist in developing new human resource training programs, including materials, technological presentations and assessment tools, both mandatory and elective, with other department personnel on such topics as customer service, discipline, and substance abuse, to name a few. The HR Trainer will make recommendations to improve training and will confer with supervisors, other trainer(s), management or administrative staff to implement improvements.

The HR Trainer will be responsible for all preparations for and follow-up to all New Employee Orientations in Springfield, including but not limited to, informing new employees of the NEO, preparing their paperwork, routing paperwork properly after NEO and timely completing analyses of evaluations submitted by NEO attendees; and assist with special projects as directed.

Duties and Responsibilities:

• Lead Springfield NEOS. Leads the New Employee Orientation (“NEOs”) sessions in Springfield, which requires at least 2 and at times 4 or more day-long Orientation sessions per month for 5 to 25 new employees per session, with additional trainings in the summer months for temporary summer…