Administrative Coordinator

JLL empowers you to shape a brighter way
.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What

this job involves –

The Administrative Coordinator will be supporting the Senior Director of Projects and key leadership on the projects team for one of JLL's most prestigious clients. You'll manage complex calendars, coordinate travel and expenses, and support leadership with day-to-day operations. You'll take routine tasks off leaders’ plates so they can focus on clients and strategic work.

Success means mastering the details and building strong working relationships. You'll draft professional communications, build presentations in JLL format, and coordinate important calendars—all while maintaining the warm, positive tone that defines JLL and account culture. Working remotely from the Eastern or Central time zone, you'll be a proactive team player with a can-do attitude who thrives in fast-paced environments and wants to grow alongside exceptional leaders.

What

your day to day will look like:
Calendar & Schedule Orchestration

• Master complex calendars, understanding individual preferences, priority hierarchies, and non-negotiables
• Identify scheduling conflicts and resolve them in a timely manner
• Coordinate high-level internal and external meetings, ensuring proper preparation and follow-through

Travel & Expense Management

• Arrange domestic travel with attention to preferences and cost efficiency
• Manage expense report preparation and submission with accuracy and timeliness
• Maintain organized records of travel patterns and expense documentation

Executive Communication Support

• Draft, proofread, and send professional correspondence on behalf of leadership with appropriate tone and urgency under leadership guidance
• Maintain executive presence in written communications while reflecting individual leadership styles
• Keep contact databases current and accurately maintained in Outlook

Presentation & Material Development

• Build and rapidly update PowerPoint presentations in JLL brand format
• Assemble reports, coordinate due diligence materials, and prepare client-facing documents
• Lead preparation efforts for key meetings and strategic presentations

Strategic Support & Task Management

• Support the needs of the Senior Director and Projects Team leadership
• Take ownership of repetitive, time-consuming tasks that don't require executive attention
• Coordinate conference calls, technology setup, and meeting logistics seamlessly

Database & Information Management

• Update and maintain client information in JLL's internal systems with precision
• Ensure data integrity across multiple platforms and touchpoints

Required qualifications:

• 3-5 years of experience providing direct support to executives in fast-paced corporate environments
• Intermediate skills in Outlook, Word, PowerPoint and Excel (advanced skills preferred)
• Strong presentation design and formatting capabilities
• Strong professional communication skills
  :
  Exceptional written and verbal communication skills with impeccable spelling and grammar
• Strong attention to detail with ability to manage multiple competing priorities simultaneously without dropping balls
• Calendar management experience
  :
  Proven track record managing executive schedules with competing demands
• Travel and expense coordination
  :
  Demonstrated experience booking…