Secretary, Attendance- OTC Middle College (.FTE

Position: 2026-2027 Secretary, Attendance- OTC Middle College (.5 FTE)
Secretary, Attendance- OTC Middle College (.5 FTE)

Springfield Public Schools Academic Programs: OTC Middle College
- Springfield, Missouri Open in Google Maps

Starting Date: Jan 4, 2027

Job Description

Job Title:
High School Administrative Assistant
- Attendance (.5 FTE- 10 month, 218 days)

Department: Middle College

Pay Grade: C121

FLSA Status
:
Non-Exempt

Reports to:
Director III-College and Career Readiness

GENERAL PURPOSE

Responsible for providing support to the School Secretary – Lead and Principal with specific responsibilities for performing clerical functions related to student attendance services. Serve as a point of contact between Ozarks Tech personnel and Springfield Public Schools, facilitating clear, consistent communication surrounding students’ attendance and attendance reporting.

ESSENTIAL JOB FUNCTIONS

• Support regular student attendance by serving as a point of contact for parents and students relative to school attendance.
• Prepare and maintain student attendance data, including entry and accuracy of such data for district and state reporting purposes.
• Support student enrollment, transfer and withdrawal processes as needed to ensure timely and accurate completion.
• Interact professionally and courteously, providing exceptional service to students, parents, and visitors.
• Communicate effectively with staff, parents, students, and patrons of the district.
• Proficient in the operation of office equipment.
• Support the daily operations of the site by answering, screening, transferring, and responding to calls and inquiries.
• Maintain work area in good order with needed materials, information, and resource information for visitors.
• Ensure familiarity with and current knowledge of needs and legal requirements to support effective, efficient and quality operations on an ongoing basis.
• Support and enforce building safety procedures for the work area.
• Support the operations of the facility or department as directed by the supervisor.
• Perform general clerical functions including scheduling, copying, faxing, data entry, filing, mail, etc.
• Provide support for assigned administrative personnel.
• Participate in meetings, trainings, workshops, professional learning, etc. conveying and/or gathering information required to perform job functions.
• Perform other duties as assigned ensuring the efficient and effective function of the work unit.

QUALIFICATIONS AND REQUIREMENTS

Education and Experience

• High School Diploma or its equivalent.
• Minimum of two (2) years of job related experience with increasing levels of responsibility is required.

Certificates, Licenses and Other Special Requirements

• Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District, required.

Knowledge, Skills, and Abilities

• Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
• Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.
• Ability to analyze situations to define issues and draw conclusions.
• Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.
• Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods.
• Ability to work with a significant diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment.
• Ability to analyze issues and create action plans.
• Ability to apply…