Supply Chain Quality Controller; Wine Industry

Position: Supply Chain Quality Controller (Wine Industry)

Qualifications

• BSc/Diploma/Degree in Quality Management, Quality Assurance, Food Technology, Food Science, or Supply Chain Management
• 3–5 years’ experience in compliance-related roles such as Compliance Officer, Compliance Analyst, or similar
• Experience working with Microsoft Office Suite and Sage (ERP systems)
• Practical experience working with regulatory bodies and understanding the regulatory landscape
• Proven experience developing, implementing, and updating compliance policies and procedures to meet FMS and regulatory requirements
• Experience conducting risk assessments
• BRCGS Issue 9 and IFS v8 Awareness (document control, traceability, audits)
• Internal Auditor certification (ISO 9001 or ISO 22000/FSSC 22000)
• Familiarity with Organic Schemes (EU/US/UK) and Control Union COI/COC
• Awareness of IPW and Fairtrade standards
• Experience with mock recalls and farm-to-bottle traceability execution
• Competency in document control and CAPA (QMS) processes
• ERP system experience (Sage or SAP) ensuring data integrity
• Lead Auditor certification (ISO 9001 or ISO 22000/FSSC 22000) – advantage
• Regulatory Affairs short course (preferably in the wine or beverage sector) – advantage
• Own reliable transport – advantage
• Strong analytical skills and attention to detail
• Excellent record-keeping and documentation abilities
• Sound knowledge of Quality Management Systems
• Hands‑on and proactive approach to compliance and auditing tasks
• HACCP (Introductory & Practitioner level)

Start Date

A.S.A.P / Immediate

Duties Portal & Compliance Data Management

• Administer client and certification portals (IPW, Fairtrade, Organic, and other retailer compliance portals), including submissions, renewals, attestations, and evidence uploads.
• Maintain a deadline and SLA calendar; issue reminders and escape risks before due dates.
• Perform right‑first time (RFT) pre‑checks on all submissions (metadata, approvals, evidence) to achieve ≥98% RFT accuracy.
• Maintain a version‑controlled evidence log for all portal actions and approvals.

Compliance Programmes (Including Organic)

• Facilitate QMS compliance activities, including reviews, internal checks, training and awareness sessions, and contributions to management reviews.
• Ensure adherence to policies and procedures, and drive controlled updates to policies, procedures, work instructions, and forms (with change control records).
• Validate QMS processes through risk‑based checks and mini‑audits, recording results and follow‑up actions.
• Train and audit wine producers against Fairtrade, IPW, and Organic requirements; log findings and ensure non‑conformances are closed out with supporting evidence.

Traceability & Document Control

• Standardise documentation to certification standards (BRCGS, IFS, IPW, Fairtrade, Organic) ensuring consistency in content, format, approvals, and versioning.
• Administer, process, and control the distribution of QMS documents with strict revision control and access permissions.
• Compile comprehensive farm‑to‑bottle traceability packs (Organic, Fairtrade documentation, blend records, COAs, and release evidence) with complete indexing.
• Plan and execute mock recalls and traceability tests; report performance against SLAs and drive corrective actions.
• Assist the Quality Manager with the rollout of new or updated standards and standardisation projects.

Auditing Systems – Internal and External

• Schedule, administer, and coordinate supplier, internal, and external audits according to the annual audit plan.
• Serve as Quality Systems Lead Auditor when assigned; issue audit reports and track actions through to close‑out.
• Coordinate mock recall and traceability audits (scope, sampling, witnesses, and evidence packs).
• Upload finalised audit reports and follow up on the closure of external findings within required time frames.

Cross‑Functional Communication

• Issue formal change notices for compliance and traceability updates to Quality, Production, Supply Chain, and Commercial teams.
• Provide weekly status updates (upcoming deadlines, risks, and actions) and elevate potential blockers promptly.
• Maintain communication logs (requests, clarifications, approvals) as audit evidence.

Health, Safety & Housekeeping

• Comply with company Health &…