Student Systems and Data Analyst; SIS Project

The Post

The University is embarking on an exciting transformation of our student systems infrastructure over the next two years and during the project require additional resources for the implementation and configuration of the new Student Information System – Ellucian.

The project will operate on a capability led deployment and this fixed term role will provide crucial input to the project across all capabilities as the project evolves and will be delivering configuration and developing workflow, system automation and reporting.

This post as part of the core project team will work with our external partners, internal business process capability leads and subject experts to deploy and configure the system processes across the applicant and student lifecycle, to support a streamlined approach to system processes and maximise system automation.

• Configuration of system infrastructure including:
  • Contribute to the system security user access role profiling and general person record configuration
  • Experience cards and workflows with rules and automatic processes across the capabilities that are confirmed agreed deliverables
  • Creation of system extensions where required ie additional fields
  • Creating agreed system configuration to produce output including transcripts, applicant offer letters, certificate of enrolments
  • Configuration of requests forms and workflows and automation to support for example withdrawals, leave of absence business processes
  • Configuration of application forms and associated workflow, document management, system archiving, indexing and purging and data retention based on agreed policy
• Undertaking functional testing of above configuration before transferring to user acceptance testing within the capabilities. Identifying test cases and escalating defects resolution
• Issue resolution and liaising with the project team (both internal and external stakeholders) as well as Ellucian User Support
• Creation and amendment of operational reports within the Ellucian Insights capabilities, ensuring reporting infrastructure on a capability basis
• Contribute to implementation of the functionality to support statutory reporting, including UKVI, HESA, Local Council and other statutory bodies
• Contribute to the specification requirements for system integration both ingoing and outgoing based on the new data fields and functionality
• Contribute to workshops and ongoing capability planning
• Contribute to data migration planning mapping
• Contribute to the evolution of the system data dictionary
• Contribute to the system security user access roles profiling and general person record
• At the end of the project, contribute to the preparation for the BAU plan and system and data governance
• Work comfortably with numerous forms of complex data, designing and preparing criteria for reports, and supporting colleagues to produce routine types of information and respond to relevant Freedom of Information requests
• Design and update standard operating procedures and documentation for the maintenance of customisations, extensions and systems processes
• Work proactively within the project to build and maintain a network of contacts with staff across the University, with colleagues from other Universities working in a similar role and with staff at external organisations including software suppliers and statutory bodies
• Undertake any other duties as may be required, in line with the grade and nature of the role, as part of the project