Programme Partner Assistant

Human Appeal is a global non-profit humanitarian and development organisation. We deliver life‑saving emergency assistance such as food, medical aid, and disaster relief. At the same time, we run sustainable, community‑led programmes in healthcare, education, and livelihoods to build resilience and self‑reliance. Our experienced local teams work in vulnerable, hard‑to‑reach areas. Guided by a vision of a just, caring, and sustainable world, our mission is to save lives, alleviate poverty, and empower communities in line with the core humanitarian principles of humanity, impartiality, neutrality, and independence.

We have an exciting opportunity for a Programme Partner Assistant position within the Programme department based at Cheadle, Manchester. The role will provide administrative support to the Global Partners Support Manager and PMU staff in the implementation, coordination and monitoring of Human Appeal (HA)’s international programmes, as well as supporting in the process of collecting and presenting project feedback to HA partners and/or donors.

All with a view to ensuring the smooth operational running of HA’s international programmes in order that as many beneficiaries as possible can be adequately supported by our charity.

• Support the management of projects through the project life‑cycle including; project design, planning, implementation, monitoring evaluation and learning
• Support the preparation of all key paperwork, review of proposals, funding agreements, partnership agreements/contracts etc. in relating to the full programme management cycle on SP & SF.
• Assist in the review of narrative and financial reports for prospective and existing donors regarding projects overseas
• Provide necessary field‑based information updates to meet requirements of the Communications, Donor Care and Fundraising teams
• Assist in coordinating regular field trips for the Programmes and FR (REACH programme) teams so that they can carry out project audits, monitoring and visibility needs.
• Maintain detailed records of projects and donors through effective use of our internal systems and Salesforce database
• Assist in the development of HA Programmes department’s project materials, trainings and toolkits
• Provide ad‑hoc administrative support to the Programmes Team, including routine office tasks
• Liaise with relevant HA Programmes teams/desks and partners to prepare and edit project proposals where requested
• Support the compilation of donor and partner correspondence, contracts, etc. when required
• Responsible for scheduling and booking rooms for Programmes meetings, compiling agendas, recording minutes and then circulating minutes and action points
• Lead on processing invoices for payment by finance on the financial management system.
• Submitting/follow up with finance for approval on budget review of new projects
• Regularly update and follow up with FOs for collating information for key databases including Programme Management Matrix and Payments Tracker
• Lead on follow up for the submission of monthly reports from field offices, and assist in reviewing these.
• Lead on collating documents for partner due diligence
• Supporting with the compilation of internal communications
• Playing a support role during inception periods for major new projects, e.g. emergency response projects, under the supervision of the PMU
• Attend regular team meetings and contribute to the overall smooth operational running of the Programmes department.
• Keep up to date with the major issues pertaining to international development and humanitarian response

Employee duties are not limited only to the above‑mentioned responsibilities; they may perform other duties as assigned

• Minimum…