Administration Manager Part Time

Elite Personnel are delighted to be supporting our client, a well-established and values-driven organisation based in Sutton Coldfield, in their search for an experienced Administration Manager.

Working over 3 full days per week Tuesday Wednesday and Thursday

This is a pivotal position at the heart of the organisation’s operations and governance — ideal for an experienced professional who enjoys taking ownership, thrives on organisation, and excels in a varied and responsible role.

Reporting directly to the Chief Executive, you will oversee governance processes, policy development, administrative systems, event coordination, and the day-to-day running of operations. You’ll also provide support to the senior leadership team and line manage a small administrative function.

• Manage all aspects of board and committee administration, ensuring efficient, compliant, and well-organised meetings.
• Prepare and distribute agendas, papers, and reports; record accurate minutes and track actions.
• Maintain a forward calendar of governance meetings and ensure all procedures are properly followed.
• Coordinate governance reviews, policies, and improvement plans.
• Lead on compliance areas including Data Protection (GDPR) and office Health & Safety.
• Event organising and attending

• Oversee recruitment, induction, and ongoing management of trustees and senior stakeholders.
• Maintain accurate records of appointments, terms of office, and attendance.
• Support the Chief Executive and Chair with trustee engagement and development activities.

• Line manage and support the Administrator, monitoring performance and ensuring smooth office operations.
• Oversee office systems, processes, and workload planning.
• Coordinate recruitment and onboarding of new staff where required.
• Manage the Chief Executive’s diary and schedule internal team meetings.
• Management of one member of staff

• Oversee a small community grants process, ensuring applications are reviewed, processed, and payments prepared efficiently.
• Liaise with external suppliers and partners regarding system or process improvements.
• Keep website content accurate and up to date, including news, events, and key information.
• Work with IT providers to ensure systems, assets, and records are maintained effectively.

• Plan and deliver internal and external events such as strategy days, board meetings, and team functions.
• Manage logistics, catering, and communication to ensure events run smoothly.
• Support production of organisational publications, newsletters, and annual updates.
• Collaborate with communications consultants to develop engaging digital and print materials.

This role would suit an experienced Office or Administration Manager who thrives in a structured yet dynamic environment. You’ll be confident managing people, processes, and governance tasks — and enjoy bringing organisation and professionalism to every part of your work.

• Strong background in administration, governance, or senior-level executive support.
• Experience coordinating board or senior team meetings.
• Excellent written and verbal communication, including report writing and minute taking.
• Proven ability to manage multiple projects and deadlines.
• Confident IT user (Microsoft Office and digital platforms).
• Experience supervising staff or managing small teams.
• Knowledge of GDPR and Health & Safety responsibilities.
• Event planning and coordination experience.

• Previous experience within education, not-for-profit, or public sector organisations.
• Excellent IT skills including Excel and Board Effect would be advantageous
• Understanding of governance processes and compliance frameworks.
• Experience with community or funding programmes.
• Confident working with suppliers, consultants, or IT partners.

• Professional, discreet, and approachable.
• Highly organised and proactive.
• Collaborative, flexible, and calm under pressure.
• Committed to high standards and continuous improvement.

• Holiday entitlement is 30 days plus bank holidays pro rata so for a 21 hour job…