Executive Coordinator

Executive Coordinator – Swansea University / PrÁfígd Abertawe

Swansea University is a research-led university that has been making a difference since 1920. The university community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life. Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our rewards and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.

This is a fixed-term role until July 2026, working 21 hours per week over 5 days (ideally starting at 8:30 am).

We are seeking a highly organised and proactive Executive Coordinator to support the Director of People Services at Swansea University. The role involves managing complex diaries, coordinating high-level meetings, and handling sensitive communications with discretion and professionalism. The successful candidate will prepare reports and presentations, monitor email correspondence, and ensure timely follow‑up on actions. You will work closely with senior stakeholders across the university, contributing to strategic planning and continuous improvement initiatives.

This role sits within the People Services department, a high‑performing and forward‑thinking team committed to excellence and innovation. If you thrive in a dynamic environment and are passionate about delivering outstanding professional services, we encourage you to apply.

• Manage complex diaries for the Director of People Services.
• Coordinate high‑level meetings and handle sensitive communications.
• Prepare reports and presentations.
• Monitor email correspondence and ensure timely follow‑up on actions.
• Work closely with senior stakeholders across the University.
• Contribute to strategic planning and continuous improvement initiatives.

• Highly organised and proactive with excellent time‑management skills.
• Strong communication and interpersonal skills.
• Experience handling diaries, meetings, and confidential information.
• Ability to work independently and as part of a team.
• Proficiency in English and basic Welsh language skills (Level
  1).

The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from individuals with protected characteristics. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.

The Welsh language level required for this role is Level 1 (A little). The role holder will be able to pronounce Welsh words, answer the phone in Welsh, and use very basic everyday words and phrases. Level 1 can be reached by completing a 1‑hour course. Welsh speakers have the right to an interview in Welsh.

Applications for this role will take the format of a CV submission and cover letter.

Mid‑Senior level

Full‑time

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