Executive Coordinator

Swansea University is a research-led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life.

Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work-life balance.

This is a Fixed Term role until July 2026 working 21 hours per week over 5 days (ideally starting at 8:30am)

We are seeking a highly organised and proactive Executive Coordinator to support the Director of People Services at Swansea University. This pivotal role involves managing complex diaries, coordinating high-level meetings, and handling sensitive communications with discretion and professionalism.

The successful candidate will be responsible for preparing reports and presentations, monitoring email correspondence, and ensuring timely follow-up on actions. You will work closely with senior stakeholders across the University, contributing to strategic planning and continuous improvement initiatives.

This role sits within the People Services department, a high-performing and forward-thinking team committed to excellence and innovation. If you thrive in a dynamic environment and are passionate about delivering outstanding professional services, we encourage you to apply.

The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.

The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh.

Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

Applications for this role will take the format of a CV submission and cover letter.