HR Administrator

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We are seeking a proactive and organized HR Administrator to join our HR team. In this role, you'll provide vital support to ensure the seamless delivery of day‑to‑day HR operations. Your responsibilities will span recruitment, onboarding and offboarding, maintaining employee records, serving as a note‑taker in informal or formal hearings, overseeing the absence management within the business and managing general HR administration.

As a key point of contact for employees and managers, you'll help keep HR processes efficient, accurate, and compliant. You'll handle routine HR queries, maintain absence records, and provide support on a wide range of HR queries. The ideal candidate will also contribute to HR initiatives and projects as directed by the HR Manager, bringing a collaborative and solutions‑focused approach to the team.

• Maintain accurate employee records through our HR system and HR databases.
• Manage absence records and support managers in absence management meetings.
• Ensure managers complete all Return‑to‑Work interviews promptly and accurately.
• Manage the entire offboarding process from initiation to completion.
• Handle day‑to‑day HR queries and provide timely support to employees and managers.
• Generate HR reports and assist with audits when required.
• Provide administrative support for our mid‑year and end‑of‑year PDR reviews.

• Publish vacancies on Occupop and the company's internal job board.
• Handle candidate communication throughout the recruitment process.
• Liaise with recruitment agencies to source talent.
• Schedule interviews and ensure a smooth candidate experience.
• Monitor holiday entitlements.
• Draft offer letters, contracts of employment, send onboarding documents to new starters, and carry out employer reference checks.
• Oversee the HR induction.

• Act as a note‑taker in investigations, disciplinary and grievances for managers.
• Coordinating with line managers ahead of any investigations or disciplinary or grievances, as well as providing support in pre‑meetings.
• Ensure that the ACAS code of conduct is followed.
• Ensure confidentiality and compliance with company policies are followed.

• Previous experience in an HR administrative role.
• Experience in note‑taking in informal or formal hearings.
• Previous experience with supporting managers with investigations, disciplinary's, grievances and pre‑meetings.
• Strong organisational and time‑management skills.
• Excellent attention to detail.
• Good understanding of HR processes and employment legislation.
• Proficient in Microsoft Office and HR software systems.
• CIPD 3 qualified.