Inbound Specialist​/Supervisor

About this Position

The Incoming Specialist is responsible for controlling and ensuring the quality, accuracy, and compliance of all incoming materials entering the warehouse. This role ensures proper inspection, documentation, safety adherence, and coordination with cross-functional teams to maintain high material handling standards and support overall warehouse operations.

• Perform incoming inspection for all materials, including visual checks, quantity verification, COA review, batch confirmation, labeling, and packaging condition.
• Verify all received materials against Purchase Orders, SAP data, and applicable quality and safety requirements.
• Record and control all incoming material information in SAP or internal systems (GR creation, stock updates, batch assignment).

• Identify non-conforming materials (NCM) and ensure timely escalation.
• Coordinate with QC, Procurement, and the Warehouse Manager to resolve discrepancies or issues.
• Ensure proper segregation and documentation of NCMs.

• Create, maintain, and file incoming documents such as delivery notes, COA, inspection reports, and GR records.
• Ensure documentation accuracy and compliance with internal and external audit requirements.

• Ensure proper handling of chemicals and compliance with PPE and safety rules.
• Follow and enforce all warehouse safety procedures to maintain a safe working environment.

• Support cycle counts and stock checks related to incoming materials to ensure inventory accuracy.
• Monitor warehouse space utilization and promptly report any capacity or storage concerns.

• Demonstrate a strong kaizen mindset and actively contribute to process improvements and operational excellence initiatives.