Court Administrator

The City of Tomball will be accepting applications for a Court Administrator, this role will serve as a leader in operational excellence, technology utilization, process improvement, and continuous modernization of Municipal Court services to enhance efficiency, compliance, customer service, and access to justice. The Administrator is responsible for overseeing and coordinating court operations and administrative functions. While adhering to State statutes and City ordinances, this role focuses on maintaining the court's efficiency, managing personnel, ensuring financial accuracy, and handling records and warrants.

The Court Administrator interacts professionally with the public, police, attorneys, and associated agencies.

DEPARTMENT:
City Secretary OfficeFLSA:
Exempt SUPERVISOR:
City Secretary Positions Supervised:
Assistant Court Clerk, Court Clerk, Bailiff (s)- PD/Court, Senior Court Clerk, Chief Prosecutor,Associate Judges, Associate Prosecutor.

PAY GRADE: T-165

Court Administrator functions include but are not limited to the following.

Administration:
Oversee daily court operations, activities, and programs. Develop and implement short and long-range strategic plans. Collaborate with judges and prosecutors to establish and maintain policies and procedures. Manage the department's budget, projections, and annual justifications. Stay updated on changes in State statutes and new regulations.

Technology & Process Improvement:
Evaluate, implement, and optimize technology solutions that improve court efficiency, records management, customer service, reporting, and operational effectiveness. Identify opportunities for automation, workflow improvements, electronic records management, and process modernization. Maintain awareness of emerging court technologies and industry best practices.

Personnel Management:
Supervise and direct all Municipal Court staff, ensuring training and performance standards are met. Conduct annual performance reviews and manage employee relations. Oversee recruitment and training in conjunction with HR. Manage payroll and approve staff time-off requests. Coordinate annual training for prosecutors and judges. Promote a culture of continuous improvement, innovation, and professional development by encouraging staff training, cross-training, technology adoption, and operational excellence.

Payment Management:
Ensure daily cash drawer reconciliation and review daily cash reports. Oversee bank deposits and invoice processing. Manage outstanding invoices for the Municipal Court Department.

Records Management:
Maintain court records according to retention schedules and applicable electronic records management requirements. Assist with the implementation and maintenance of digital recordkeeping systems, document management platforms, and workflow solutions.

Answer and process open record requests. Update resource materials and maintain a wide variety of court-related files.

Warrant Management:
Review and process citations and warrants. Oversee collections and report to collection agencies. Assist in warrant audits and ensure removal of served or recalled warrants from systems.

Reporting:
Report convictions to DPS and provide monthly activity updates to the Office of Court Administration. Process and report quarterly court costs to the State Comptroller. Review and assess weekly court updates for Council.

Case Flow Management:
Manage and adjust court calendars as required. Ensure efficient case flow during court sessions and address any work or performance gaps. Assign staff to monitor specific case programs.

Administrative Coordination:
Collaborates with Presiding Judge to ensure court’s smooth operation.

Contribute to the team effort by performing other related duties as assigned.

Success Framework. The following list of knowledge, skills, and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.

Knowledge of City's municipal court operations, State statutes, and City ordinances.

Organizational Skills to manage multiple tasks, personnel, and ensure court efficiency.

Strong Communication Skills to handle inquiries and liaise between various stakeholders.

Proficiency in Financial Management for budgeting, payment reconciliations, and reporting.

Attention to Detail when handling records, warrants, and reports.

Leadership Abilities to direct, train, and motivate a diverse staff.

Analytical Skills to assess court operations, develop strategies, and make informed…