Accounts Payable Specialist

Accounts Payable Specialist | Senior Executive Recruiter at Accounting Advantage/HROne/Pro Fit Executive Search (Appleone Group of Companies)

Location: North York, Ontario, Canada

Salary: $50-60K

About the Role

We are looking for a detail-oriented and proactive Accounts Payable Specialist to take ownership of full-cycle AP operations. This mid-level role is ideal for someone who thrives in a fast-paced environment, excels at managing high volumes of invoices, and brings strong organizational and problem-solving skills.

You will work closely with the Controller, project teams, and external suppliers to ensure accurate, timely, and compliant AP processes across the organization.

• Manage the complete AP cycle, including receiving, verifying, coding, and processing vendor invoices.
• Ensure invoices align with purchase orders, contracts, and supporting documentation; research and resolve discrepancies promptly.
• Maintain compliance requirements for subcontractors and vendors (e.g., WSIB, Insurance, Statutory Declarations).
• Prepare and process weekly payment runs (EFTs, cheques, and other disbursements), ensuring accuracy and proper approvals.
• Reconcile vendor statements and maintain accurate AP aging reports.
• Serve as a primary contact for vendor and supplier inquiries, ensuring timely and professional communication.
• Build and maintain strong relationships with vendors to support smooth operational workflows.
• Collaborate with project managers to ensure correct cost coding and allocation.

• Organize and maintain accounting documentation, both digital and physical.
• Assist the accounting team with administrative tasks and ad-hoc financial projects as needed.

• Work closely with the Controller, AR team, and project departments to ensure cohesive financial operations.
• Communicate clearly with internal teams and external partners to support accurate and timely AP processing.

• 3+ years of experience in accounts payable or a related accounting role.
• Solid understanding of AP processes, vendor management, and invoice workflows.
• Experience in the construction industry is highly preferred.
• Exceptional attention to detail, accuracy, and organizational skills.
• Proficiency with accounting software and Microsoft Office (Excel required).
• Strong communication skills and the ability to work independently in a fast-paced environment.

Mid-Senior level

Full-time

Accounting/Auditing

Building Construction