Billing and Accounts Coordinator

Options Consulting Solutions provided pay range

This range is provided by Options Consulting Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

CA $70,000.00/yr - CA $75,000.00/yr

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Billing & Accounts Coordinator

We’re looking for a detail-oriented Billing & Accounts Coordinator to work within a great team that supports client finance operations and ensure accurate billing, efficient collections, and smooth financial processes. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with numbers, and is committed to delivering exceptional service to internal teams and external clients.

What You’ll Do:

• Process accounts in the accounting system, including edits, transfers, write-offs, trust-related transfers, and document amendments
• Upload invoices to third-party vendor platforms using e-billing technology, resolve submission or rejection issues, and collaborate with clients to address e-billing requirements
• Communicate regularly with internal stakeholders regarding Work in Progress (WIP) and receivables
• Follow up with clients to collect outstanding receivables through calls, letters, and emails
• Proactively identify billing or collection issues and elevate when necessary
• Work toward established monthly billing and collection targets
• Respond to inquiries from clients, team members, and management related to WIP and receivables
• Prepare WIP and receivables reports for management review
• Support accurate processing, tracking, and timely collection of accounts
• Maintain confidentiality and ensure adherence to internal financial policies and procedures

What You Bring:

• Post-secondary education in Accounting, Finance, Business Administration, or equivalent experience
• Approximately 3 years of accounting experience with an emphasis on billings and exposure to the WIP process, preferably within a professional services or corporate environment
• Proficiency with MS Office (especially Excel), time entry tools, and financial/accounting systems; e-billing platform experience is an asset
• Strong client-service mindset with the ability to manage multiple requests simultaneously
• Excellent organizational and time‑management skills, with the ability to prioritize and meet deadlines with minimal supervision
• Exceptional attention to detail and accuracy
• Strong verbal and written communication skills, with the ability to interact professionally at all levels of the organization
• Ability to work both independently and collaboratively within a team setting
• Sound judgment and the ability to handle confidential information with discretion
• Flexibility to work overtime during peak periods (e.g., month‑end, year‑end)

• Seniority level:
  Entry level
• Employment type:
  
  Contract
• Job function:
  Accounting/Auditing
• Industries:
  Staffing and Recruiting