Financial Assistant

Finance Assistant (2 positions) for provincial government agency client, North York office.

Job Type: Temporary.

Initial Term: ASAP to March 31 2027 with possibility of extension.

Existing Vacancy:
Yes.

Target Compensation: $31.57 per hour.

Regular

Work Hours:

7.25 hours per day with .75 hour unpaid lunch break during regular business hours, Monday to Friday (36.25 work hours per week).

Work Location:

100% onsite at client's North York location short walk from TTC station.

Position

Reports To:

Finance and Payroll Manager

Ideal Candidate:

Highly motivated, dependable financial administration professional with expert-level data entry skills and exceptional attention to detail. Proficient in Excel, with ability to process high volume of invoices and financial records accurately, proactively follow up to resolve any discrepancies, and consistently meet volume targets and due dates.

Responsibilities

Summary:

Provide financial and administrative assistance to busy Finance and Payroll team, including data entry, accounts payable, accounts receivable and payroll administration.

• Process invoices and vouchers in accordance with established policies, procedures and regulations. Ensure invoices and expense claims accurately coded.
• Maintain purchase order filing system and review purchase orders against goods received. Liaise with suppliers and warehouse staff to resolve any discrepancies. Reconcile supplier statements against expenditure records.
• Prepare and mail accounts receivable invoices to internal business units. Maintain receivables log, and follow up with and resolve past due accounts.
• Process manual payroll items in accordance with established policies and procedures and review for accuracy. Advise approving manager of any discrepancies.
• Execute timely and accurate data entry for timesheets, payables and other financial records.
• Additional financial administration, clerical processing and data entry responsibilities as required.

Qualifications:

Education:

Post Secondary Degree or Diploma in Accounting, Business Administration or related discipline, or equivalent combination of work experience and education.

Preferred

Work Experience:

Approximately 3+ years of progressive experience in an accounting support role.

Technical and Language Skills Requirements:

• Demonstrated proficiency in MSOffice including Word, Excel and Outlook (will be tested).
• Expert level data entry skills and attention to detail (will be tested).
• Experience or training in Great Plains an asset.
• Strong English language written and reading comprehension skills (may be tested).
• Strong English language conversational skills, and professional telephone manners.

Task
-Based Qualifications and Additional Attributes:

• Demonstrated knowledge of financial, accounting and administrative procedures and best practices.
• Experience or training in payroll administration an asset.
• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Focused and able to work effectively with minimal direction and supervision, to prioritize tasks effectively, and to manage volume targets and due dates.
• Pleasant and courteous. Demonstrated commitment to client service and professional representation of the organization.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a diverse range of internal and external stakeholders.

Additional Requirements:

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability…