Executive Assistant

Requisition

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative support to the Senior Vice President and Chief Financial Officer, Global Wealth Management, the Vice President, FP&A and Asset Management, and the Vice President, Business Line Support. The role enables smooth day-to-day operations by managing competing priorities, coordinating executive activities, and serving as a key liaison with internal teams and external stakeholders.

Is this role right for you? In this role you will:

• Manage complex executive calendars, schedule appointments, anticipate conflicts, and recommend appropriate alternatives.
• Prepare executives for meetings by coordinating pre-reading materials and other relevant documentation.
• Organize meetings, conferences, and events, including venues, rooms, equipment, materials, catering, and attendee responses.
• Coordinate travel arrangements and ensure executive requirements are addressed.
• Serve as a key point of contact by screening and directing incoming calls, visitors, mail, and requests with discretion.
• Draft, produce, proofread, organize, and distribute correspondence and materials on behalf of senior executives.
• Develop and maintain effective filing, follow-up, records-management, and document-storage systems.
• Prepare and submit expense reports, verify statements, and assemble supporting documentation for payments.
• Exercise sound judgement and discretion when prioritizing work and making day-to-day decisions.
• Provide backup administrative support to other team members and complete additional duties as assigned.
• Support effective risk management by considering the Bank’s risk appetite and risk culture in daily activities and decisions.
• Contribute to efficient operations, effective business controls, a high-performance culture, and an inclusive work environment.

Do you have the skills that will enable you to succeed in this role?

• You have five or more years of experience supporting senior executives, preferably within Finance or another corporate function.
• You have advanced proficiency in Microsoft Outlook, Excel, and PowerPoint.
• You have sound knowledge of business or banking terminology and departmental procedures.
• You have strong organizational skills and the ability to manage multiple priorities and demanding deadlines.
• You have excellent written and verbal communication skills, including strong proofreading abilities.
• You demonstrate sound judgement and effective problem-solving skills.
• You can handle sensitive and confidential information with a high degree of discretion.
• You are flexible and adaptable and can work effectively as priorities change in a fast-paced environment.
• You demonstrate a high level of professionalism when engaging with senior leaders, internal teams, and external stakeholders.
• You are comfortable working non-standard hours and occasional overtime when required.

What’s in it for you?

• A rewarding career path with diverse opportunities for professional development
• An organization committed to making a difference in our communities – for you and our customers.
• A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day. 
• Diversity, Equity, Inclusion & Allyship
  - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender…