Research Coordinator; CEN

Overview

Job Number: JR104724

Job Title:

Research Coordinator (CEN)

Job Category:
Professional

Hospital

Location:

Centenary Site

Job Type: Permanent, Full time

Number of Positions: 1

Union:
Minimum - Maximum Hourly Rate: $36.125 - $41.878

Hours:

Days

Scarborough Health Network (SHN) is shaping the future of care across three hospitals and eight satellite sites. We are home to North America’s largest nephrology program and the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. SHN is a community-affiliated teaching site for the University of Toronto and partners with multiple universities and colleges. We focus on inclusive, diverse care and research.

Role purpose:
The Research Coordinator will coordinate research studies, drive innovation projects, and perform administrative duties for the Grover Lab and related programs (such as “Summer of Vibes” and the Research Institute Student Experience (RISE)). The position covers medical education, simulation, gastrointestinal endoscopy, and innovation projects, including AI and data-driven methods to improve teaching, learning, and clinical outcomes.

• Research/ Study Activities

• Review study documents and understand procedures (protocols, operations manuals, lab manuals, data entry guidelines)
• Recruitment and screening activities and obtaining informed consent
• Document retention numbers and factors affecting recruitment/retention; develop and execute plans with researchers
• May act as primary contact for research participants
• Complete review of medical records for participant data collection
• Conduct delegated study procedures/tasks (e.g., sample collection, processing, administering questionnaires/interventions) and document in source
• Complete Case Report Forms/data entry and perform data quality checks
• Manage participant study files

• Research Related Administration & Coordination

• Explore, track, and manage grants applications for Grover Lab/RI activities
• Assist with REB submissions and feasibility assessments
• Assist with grant processes, budgets, forms
• Maintain regulatory documents and research files/databases
• Prepare datasets for analyses
• Communicate with research staff and investigators regularly
• Coordinate with education coordinators for learner-involved studies
• Monitor study deadlines and prioritize tasks
• Prepare materials for proposals, progress reports, presentations, publications
• Assist in qualitative/quantitative data analysis and interpretation
• Assist with manuscript submission (tables/figures, proofreading, cover letters, coordination, signatures)
• Schedule and attend research meetings; prepare agendas/minutes
• Monitor progress and deadlines of research activities
• Assist in monitoring visits, audits, inspections
• Onboarding volunteer students

• Managing And Supporting Summer Program/Volunteers

• Lead planning, recruitment, onboarding, and evaluation of students in the RISE Program
• Supervise day-to-day tasks for summer students/volunteers, aligning with research projects
• Support learners in data collection, literature reviews, and data annotation related to AI and simulation-based research
• Develop orientation materials, guidelines, and schedules for learners
• Coordinate training, mentorship, and milestones with PI and staff
• Maintain volunteer/student records per SHNRI policies
• Plan and execute RISE events (demo days)

• Social Media Management And Website Upkeep

• Maintain Grover Lab website with current projects, publications, and AI-driven outcomes
• Create/manage content for lab social media to highlight findings, awards, and opportunities
• Align content with institutional branding and policies
• Monitor engagement and develop strategies for visibility and knowledge translation
• Design promotional materials for events and recruitment campaigns

• Other Duties

• Perform other duties and provide administrative support as assigned

• Undergraduate degree in science and/or health-related field
• Excellent verbal and written communication skills; ability to convey complex information
• Proficiency in Microsoft Office
• Familiarity with AI tools/websites
• Experience in quantitative research methods (study design and basic statistics)
• Strong project management and problem-solving skills
• Outstanding organizational, planning, and time management skills
• Proven ability to lead and collaborate effectively
• Proficiency in managing multiple priorities
• Public speaking and presentation skills
• Attention to detail
• Ability to coordinate multiple tasks and meet deadlines

• Nice To Have

• Master’s degree in science and/or health-related field
• Certification in Clinical Research or Project Management

This opportunity is posted to support the recruitment of an existing vacant position.

Scarborough Health Network (SHN) is an equal opportunity employer committed to diversity and inclusiveness. All qualified applicants will receive consideration without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics,…