Data Systems and Integration Specialist
Full-Time Permanent
The York School is a co-ed, independent school in midtown Toronto that offers the International Baccalaureate (IB) from Junior Kindergarten to Grade 12. We’re proud to be at the forefront of education excellence, attracting curious learners who thrive in belonging to an inclusive community of high performance.
We’re seeking a globally minded professional who’s fueled by curiosity, inspired by innovation and energized by collaboration to join our dynamic community of educators, staff, students, parents and alumni.
JOB PURPOSE
Reporting to the Director of Information Technology, the Data Systems & Integration Specialist plays a key role in supporting and evolving The York School’s data infrastructure. This role is responsible for maintaining and improving core academic and operational data systems, while also helping to shape the school’s long-term approach to data integration and access.
Working closely with the Data Systems Manager and Data Specialist, this position supports the development of scalable, reliable systems that meet both day-to-day operational needs and future-focused initiatives. The successful candidate will balance responsibilities such as student information system management and ministry reporting with work on cloud-based platforms, system integrations, and process improvements that enhance data availability and quality across the school.
Given the dynamic and collaborative nature of our school environment, this role is a hybrid postion requiring to be in the office three days a week. Candidates should be prepared to contribute actively to this in-person, community-focused environment.
KEY RESPONSIBILITIES
Maintain and support The York School’s Blackbaud Student Information System and other academic/operational databases
Manage key data processes including timetabling, enrolment, coverage tracking, attendance, and university counselling systems
Support government reporting including ONSIS, OUAC, OSSLT and ensure compliance with data retention policies
Provide technical support to staff through the Help Desk system and ensure timely, accurate issue resolution
Design and implement the school’s emerging data architecture, including pipelines and system integrations (e.g. Blackbaud, File Maker, Big Query)
Collaborate with the IT team to define backend data models, structures, and sources that enable accurate, meaningful reporting
Lead efforts to reduce data silos by identifying redundant tools and migrating toward centralized, sustainable systems
Build and maintain clean, queryable datasets to serve multiple stakeholders across departments
Identify and scope requirements for new data sources, platforms, or automation tools to meet evolving school needs
Collaborate with department leads, academic leadership, and the IT team to support special projects
Contribute to the school’s digital transformation roadmap by identifying opportunities to streamline or reimagine outdated processes
Support technical implementation of projects from proof-of-concept to scale, leveraging scripting (e.g. SQL, Python) where needed
Work with the Director of IT to ensure compliance with internal privacy policies and provincial data legislation
Assess third-party tools and vendors for adherence to data security standards
Contribute to the development of internal documentation, governance protocols, and audit-readiness materials
Other job duties as assigned
QUALIFICATIONS AND SKILLS
Post-secondary education in a related field and 3–5 years of relevant experience in data systems, architecture, or administration
Solid experience with database design, integration, and management (e.g. SQL, File Maker, Blackbaud, Google Cloud Platform)
Familiarity with data warehousing and query optimization (Big Query experience preferred)
Strong working knowledge of APIs and cloud-based systems integration
Ability to interpret and write basic scripts in Python or similar languages
Demonstrated ability to plan and implement scalable data solutions that meet end-user and strategic needs
Experience supporting educational institutions or familiarity with K–12 school data systems considered an…
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