Event Coordinator, Business

Event Coordinator

Final date to receive applications: 3 October 2025

Department: Public Events

Employment Type: Permanent - Full Time

Location: Silverstone

Reporting To: Senior Event Manager

Adrenaline fuelled and non-stop, our Public Events team plan and deliver over 30 international and national motor sport, mass participation and leisure events throughout the year in addition to support the BGP Operations team with delivery of the Formula 1 British Grand Prix.

You’ll hit the ground running when you join us – you’ll need to take control of allocated events and deliver them to the high standards expected of a world class venue. Though it’s not an easy ride, we can promise that it will never be boring – you’ll be surrounded by like-minded, passionate team players who put the pedal to the metal to get the job done.

We’re expanding our thrilling programme, and you’ll play a vital part in taking us to the next level.

Job Purpose
The Event Coordinator will both support with and lead on the planning and execution of a variety of motor sport, leisure, and mass participation events and projects ensuring that all elements are delivered efficiently and professionally.

The role requires close collaboration with the rest of the Public Events Team, event organisers, internal departments, and contractors to exceed expectations and ensure the successful execution of each event and project.

As part of a small, dynamic team that manages large-scale events, strong communication, teamwork, and accountability are key to our success.

Key Relationships

• Public Events and BGP Operations teams.
• All internal departments. The key business areas critical to the success of our events including finance, marketing, catering, logistics and venue operations.
• External third-party suppliers (traders, contractors, suppliers, Motorsport clubs, clients/organisers and our fans).

Silverstone is committed to safeguarding and promoting the welfare of children and adults at risk and expects all team members and volunteers to share this commitment. Background checks and DBS checks at the appropriate level will be obtained prior to employment commencing.

• Team Leadership: Support the development of Event assistants and administrators providing guidance, coaching, and mentorship to support their professional development.
• Event Planning and Execution: Take full responsibility for the organisation and execution of allocated events and projects, which includes site planning, inspections, scheduling for security, stewarding, cleaning, traffic management, and emergency planning. Ensure comprehensive post-event evaluation. Ownership of these projects is critical.
• Operational Planning: Develop safe and efficient operational plans, production schedules, and event timelines.
• Stakeholder Liaison
  :
  Act as the main point of contact for event stakeholders, building and maintaining relationships with all parties involved to ensure the successful delivery of each event or project according to the brief.
• Procurement Management: Assist in sourcing products and services to enhance both new and existing events, while ensuring budget adherence.
• Supplier and Contractor Management: Negotiate and manage relationships with suppliers and contractors, ensuring high-quality, cost-effective, and safe services are delivered in line with set KPI’s.
• Facility Management: Manage the booking and logistics of temporary facilities and infrastructure, ensuring the venue is set up as required and efficiently handed back post-event.
• Health and Safety Compliance: Provide health and safety expertise whilst managing risks to ensure the event is delivered safely, this includes ensuring contractors only work on site when they have completed the appropriate documentation and supplied the correct insurance and certificates. The Event Managers will also be responsible for ensuring contractors adhere to Health and Safety Guidelines and KPI’s
• Creative Event Enhancement: Identify opportunities to enhance events, improving customer experience and business performance, while exploring ways to reduce costs and increase revenue.
• Access Control: Access control including working with…