Deputy City Clerk

TENTATIVE RECRUITMENT SCHEDULE

• Final date to receive applications:
  November 6, 2026, 3:00 PM
• Virtual Oral Board Panel Interviews:
  November 18, 2026
• Department Selection Interviews: TBD

DEPUTY CITY CLERK THE IDEAL CANDIDATE

The ideal candidate is a proactive, detail-oriented professional who exercises sound judgment and thrives in a dynamic, service-focused environment. They are highly organized, able to adapt to shifting priorities, and capable of working independently with minimal supervision as well as collaboratively within a team.

They communicate clearly and concisely, both verbally and in writing, and demonstrate excellent internal and external customer service skills. The ideal candidate upholds the principles, duties, and ethics of the City Clerk’s Office, working with the utmost discretion and maintaining strict confidentiality. They possess strong relationship-building skills, effective collaboration with City departments, outside agencies, elected officials, and executive leadership.

Experience responding to Public Records Act requests, managing records in accordance with public record retention requirements, and utilizing best practices for scanning and indexing is highly desirable. Experience with processing contracts and agreements is preferred.

DEFINITION

Under general supervision, provides administrative and program support to the City Clerk’s Office in the preparation of City Council agendas, minutes, actions, ordinances, and resolutions, in the maintenance of official documents and records, in the administration of City elections, and in overseeing the day-to-day activities, services, and operations of the City Clerk’s function; provides varied technical, complex, specialized, and confidential office administrative support to the higher level management and other City departments as assigned;

coordinates assigned activities with those of other City departments; acts for the City Clerk on a relief basis in the absence of the Assistant City Clerk and City Clerk; and performs related duties, as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory or management staff. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This is a single-position classification that is responsible for the administration and daily operations of the City Clerk’s Office functions and activities, under the direction of higher level supervisor or manager. This classification performs a variety of administrative duties, including assisting in the development of City Council agendas, administration of filings, records management, assisting with municipal elections, and coordinating with other City departments.

The nature, scope, and diversity of responsibilities of this classification require a broader understanding of City functions and the capability of relieving the Assistant City Clerk of day-to-day office administrative and coordinative duties, as well as fulfilling some of the duties of the City Clerk in the absence of both the City Clerk and Assistant City Clerk.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Assists in overseeing and performing functions of the day-to-day operations of the City Clerk’s office, including the maintenance of administrative files, resolutions, ordinances, contacts, agreements, deeds, annexations, and other official documents; performs mandated and other City Clerk duties in the absence of both the Assistant City Clerk and City Clerk.
• Monitors operations and activities of assigned…