Accounts Receivable Specialist

Accounts Receivable Specialist - 100% Remote

Our client is seeking an experienced Accounts Receivable Specialist to join their team in a fully remote, long-term temporary capacity. The ideal candidate will have a strong background in accounts receivable, excellent communication and customer service skills, and the ability to manage multiple customer accounts while ensuring timely collections and accurate financial records.

This individual will be responsible for overseeing day-to-day AR functions, including customer invoicing, cash applications, collections, account reconciliations, and resolving billing discrepancies. The successful candidate will be highly organized, detail-oriented, and comfortable working independently in a fast-paced environment while managing multiple priorities and customer relationships.

• Manage daily accounts receivable activities, including customer billing, invoicing, and payment processing.

• Generate, review, and distribute customer invoices accurately and within established deadlines.

• Monitor outstanding receivables and proactively follow up with customers regarding past-due balances to ensure timely collections.

• Perform cash applications and accurately post incoming customer payments to the appropriate accounts.

• Reconcile customer accounts, research discrepancies, and ensure balances are accurate.

• Investigate and resolve invoice disputes, billing discrepancies, and payment-related issues in a timely manner.

• Communicate professionally with customers regarding outstanding balances, payment commitments, invoice questions, and account status.

• Maintain accurate AR aging reports, collection notes, and supporting documentation.

• Assist with month-end close activities, including AR reconciliations and reporting.

• Collaborate with internal operations and finance teams to research and resolve billing issues.

• Maintain organized customer account records and support efficient accounts receivable processes.

• 2+ years of hands-on accounts receivable experience.

• Strong experience with customer invoicing, cash applications, collections, and account reconciliations.

• Previous experience within the transportation, logistics, or final-mile delivery industry preferred.

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• Experience working with accounting software and/or ERP systems.

• Excellent verbal and written communication skills, with the ability to interact professionally with customers and internal departments.

• Strong organizational skills and attention to detail.

• Excellent problem-solving and analytical abilities, particularly when researching payment discrepancies and resolving billing issues.

• Ability to manage multiple customer accounts, prioritize competing deadlines, and work independently in a fully remote environment.

• Employment Type: Long-Term Temporary

• Work Arrangement: 100% Remote

This is an excellent opportunity for a motivated Accounts Receivable professional who enjoys working directly with customers, managing collections, and taking ownership of the full accounts receivable process within a fast-paced transportation and logistics environment.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise…